Vail Community Action Board

DEL LAGO PARK PROJECT

Anne — Sun, 17 Mar 2013 00:04:28 +0000

DEL LAGO PARK

Areas of community development do not come easily. Such is case with the nine year quest to develop a four-acre park located adjacent to Ocotillo Ridge Elementary School.

The park was a part of the development agreement between Pima County and developer K Hovnanian Homes. K Hovnanian objected to the written filings with the county and then sold the development to Pulte Homes.

The Vail Community Action Board, Inc.’s (VCAB) Community Development committee took the park project on several years ago. Through diligent efforts in working with Pima County, Pulte Homes and other entities there appears to be an agreement in the making.

A VCAB member Phil Swaim of Swaim and Associates AIA, developed and donated the plans for the park. Pulte has agreed to place some funds for the development of the park in trust and discussion is proceeding as to whether the Vail School District or VCAB will receive title to the park.

The major concern is with the Pulte money be sufficient to build the park design and the maintenance of the park.

Rob Samuelsen is the chair of the VCAB’s Community Development Committee and Dick Katz the chair of the Park Committee.

BOND COALITION MEETS

Anne — Sat, 16 Mar 2013 23:58:28 +0000

Under the auspicious if the Vail Community Action Board, Inc (VCAB) members of Vail leadership have been meeting in order to have a stronger voice in lobbying for the greater Vail area’s needs with the Pima County Bond Advisory Committee.

The committee is in the process of trimming over $13 million in approved current projects from those to appear on the 2014 ballot. The object of the coalition is to secure on the bond those items affecting Vail.

On the list are: $18 million toward FM108 East side Civic/Community Center, library, park, pool and sheriff substation; $250 thousand to the Vail Preservation Society for HP109 tp restore the Vail post office; $535 thousand for FM79 for restoration projects at Colossal Cave Mountain Park; and a portion of the $15 million allocated to PR280 for school partnerships. The Vail portion of the school partnership is mostly to renovate ball fields at Corona Foothills and Old Vail Middle schools.

The coalition consists of Martie Maierhauser from Colossal Cave Mountain Park, Peter Minot president of the Greater Vail Area Chamber of Commerce, J J Lamb director ofthe Vail Preservation Society, Al Flores from the Vail School District and VCAB members Mike Carson, Anne Gibson, Mendy Gomez and Travis LeDuc. VCAB member Dick Katz serves as the chair.

DEL LAGO PARK

Areas of community development do not come easily. Such is case with the nine year quest to develop a four-acre park located adjacent to Ocotillo Ridge Elementary School.

The major concern is with the Pulte money be sufficient to build the park design and the maintenance of the park.

Rob Samuelsen is the chair of the VCAB’s Community Development Committee and Dick Katz the chair of the Park Committee.

BOND COMMITTEE MEETINGS

Anne — Thu, 07 Mar 2013 21:09:17 +0000

A meeting of the Vail Community Action Board, Inc.’s Bond Committee was held on Tuesday, March 6^th, at 6 p.m., in the Quail Room at Vail Education Center, 13801 E. Benson Highway.

Members present were: Anne Gibson, Chair Dick Katz, J J Lamb, Travis Le Duc, Martie Maierhauser and Peter Minot. Guests were Anthony Bustamante, Tony Lawless and Audrey Morller.

Items discussed and their disposition were as follows:

Call to Order: Chair Dick Katz called the meeting to order at 6:05 p.m. noting a quorum was present.
Approval of 2/19/13 Minute: Travis LeDuc moved and Peter Minot seconded to approve the minutes from the February 19^th meeting with the following corrections: Item IV. A. FM7 Colossal Cave Park to read Colossal Cave Mountain Park and Item IV. E. the importance of getting the money to read the importance on getting the money. Passed unanimously.
Presentation by the Vail Community Food Bank (VCFB) with questions and answers:

A. Anthony Bustamante shared a little of his military background and Masters Degree in Criminal Justice.

B. The VCFB’s service area is the same as the boundaries of the Vail Unified School District.

C. The VCFB began in February of 2012. During the year they have served 1,600 families and secured their 501c3 status. Anthony Bustamante stated 250 families a month are getting food boxes ranging from 30 to 90 pounds depending on the size of the family. He talked about a varied of programs they have had.

D. Anthony Bustamante spoke of VCFB’s goals to have a playground, recreation center, food bank, clothing center, etc. He talked about the commonality of goals between the VCFB and VCAB.

E. The VCFB’s request from the Bond Committee is support for their monetary needs to be a part of the Pima County Bond Advisory Committee.

1. Infrastructure add-on $212,500. The add-on would be an addition to FM108’s community center.

2. Walk-in refrigerator/freezer $22,250.

3. 2007-2008 Freightliner refrigerated truck $34,900.

4. Project support $879,000.

5. Site maintenance $320,000

6. For a total of $1,567,650.00.

F. Anne Gibson explained the time line. If the bond election is held in November 2014, the bonds will not be sold all at one time. It will be 2015 at the very best before funds will be available.

G. Travis Le Duc pointed out the need for partnerships and blending. The fact that Rita Ranch has section 8 housing.

H. Martie Maierhauser commented that County Manager Chuck Huckelberry has made it clear that this bond is for economic development.

I. Peter Minot stated that block grants would be more productive that bond desires. He stated that the bond is for capital items only and point out that their project support and site maintenance are not capital items.

J. Travis Le Duc committed to send web sites and possible connections to assist with their project requests.

K. Everyone agreed the VCFB is provided needed services.

IV. Next Pima County Bond meeting: The next meeting is March 29^th, 8 a.m. at the Murphy-Wilmot Library, located at 530 N. Wilmot Road.

V. Susan Romero: Vail representative to the Pima County Bond Advisory Committee Susan Romero is available to meet with the committee on Tuesday, March 19^th at 5:30 p.m. in the Quail Room.

VI. Bond Committee Survey: Members reviewed a survey to be sent to all VCAB members and Chamber of Commerce members. The deadline is March 14^th. Travis Le Duc seconded by Peter Minot moved to strike survey questions regarding the bond request issue by VCFB. Passed unanimously. Anne Gibson is to make the deletion to the survey, send it to Dick Katz for final approval and then send it out to members.

VII. Adjournment: Peter Minot moved and Travis Le Duc seconded to adjourn. Passed unanimously.

Submitted by:

Anne Gibson

The Vail Community Action Board (VCAB) celebrated its accomplishments during the 2012 year and embraced the challenges to identify and advocate for the needs of the greater Vail area in 2013 at its annual meeting on January 10^th, 2013.

As a neophyte is was formed as a part of a $4 million grant from the Department of Education to the Vail Unified School District (VUSD) with a focus toward safety. The VCAB was a required community instrument of the grant. The grant provided a secretary/executive director, refreshments, training and clerical supplies.

At the end of the grant, four years ago the members voted to continue as a total volunteer organization. The VCAB was totally dependent upon the VUSD for its existence.

The VCAB officially became a young adult on January 1, 2013. It has its own post office box (P. O. Box 790 Vail, AZ 85641) its own checking and savings account with Bank of America, its own insurance policy and is officially an Arizona corporation. At this time the VCAB has request not-for-profit status from the federal government.

The VCAB is eternally grateful to the VUSD for causing its birth and continued support as it grows in its efforts to serve the Greater Vail Area. The VCAB continues to have an office at the Vail Education Center, 13801 E. Benson Highway and is in the process of negotiating a new Memorandum of Understanding with the VUSD in the hopes of continued facilities usage.

MEMBERSHIP: The VCAB is composed of twenty slots for members-at-large, ten slots for ex-officio members and two slots for student members for a total membership of 32. The ex-officio members represent organizations such as the United Way, YMCA, Pima Community College, etc. Vacated two-year terms are filled by a nominating committee, which begins its work in July of each year. The 2013 Nominating Chair is Paul Short (paul@azyp.org). Dues are $100 a year payable semi-annually and cover the expense of the dinners. Any member of the community may apply for membership. New members are elected in November.

COMMITTEES: All members are required to serve on a committee. There are five major committees with subcommittees under each. Strategic Planning and Operations, Fund Raising, Community Development, Community Relations, Vail Student Action Team. One does not have to be a Board member to serve on a committee.

COMING SOON TO MARY ANN CLEVELAND WAY:

A $400,000 grant from Safe Routes to construct a six foot asphalt path from the back of Old Vail Middle School down Mary Ann Cleveland Way to the last subdivision West of Cienega High School was awarded this year. The planning phase has been completed and construction will begin shortly.

Fill the Bus was a United Way Days of Caring Project held in collaboration with the school district that collected 8,000 tons of nonperishable food items. The food was distributed to the Vail Food Pantry and Vincent de Paul at Shrine of St Rita in the Desert. This is an annual project.

The VCAB holds at least one town hall a year in order to receive input from the community on such subjects as incorporation, the community’s wish list to go on the Pima County Bond election and where a Vail Community Center/civic center, library, swimming pool, park and sheriff substation might be located.

JOIN US!!!

For further information and to volunteer call Anne Gibson at 879-3916 or email

anneg@vailcab.org.

Vail Community Action Board, Inc.

BOND COMMITTEE MEETING

Tuesday, March 5, 2013

Minutes

A meeting of the Vail Community Action Board, Inc.’s Bond Committee was held on Tuesday, March 6^th, at 6 p.m., in the Quail Room at Vail Education Center, 13801 E. Benson Highway.

Members present were: Anne Gibson, Chair Dick Katz, J J Lamb, Travis Le Duc, Martie Maierhauser and Peter Minot. Guests were Anthony Bustamante, Tony Lawless and Audrey Morller.

Items discussed and their disposition were as follows:

Call to Order: Chair Dick Katz called the meeting to order at 6:05 p.m. noting a quorum was present.
Approval of 2/19/13 Minute: Travis LeDuc moved and Peter Minot seconded to approve the minutes from the February 19^th meeting with the following corrections: Item IV. A. FM7 Colossal Cave Park to read Colossal Cave Mountain Park and Item IV. E. the importance of getting the money to read the importance on getting the money. Passed unanimously.
Presentation by the Vail Community Food Bank (VCFB) with questions and answers:

A. Anthony Bustamante shared a little of his military background and Masters Degree in Criminal Justice.

B. The VCFB’s service area is the same as the boundaries of the Vail Unified School District.

D. Anthony Bustamante spoke of VCFB’s goals to have a playground, recreation center, food bank, clothing center, etc. He talked about the commonality of goals between the VCFB and VCAB.

E. The VCFB’s request from the Bond Committee is support for their monetary needs to be a part of the Pima County Bond Advisory Committee.

1. Infrastructure add-on $212,500. The add-on would be an addition to FM108’s community center.

2. Walk-in refrigerator/freezer $22,250.

3. 2007-2008 Freightliner refrigerated truck $34,900.

4. Project support $879,000.

5. Site maintenance $320,000

6. For a total of $1,567,650.00.

F. Anne Gibson explained the time line. If the bond election is held in November 2014, the bonds will not be sold all at one time. It will be 2015 at the very best before funds will be available.

G. Travis Le Duc pointed out the need for partnerships and blending. The fact that Rita Ranch has section 8 housing.

H. Martie Maierhauser commented that County Manager Chuck Huckelberry has made it clear that this bond is for economic development.

J. Travis Le Duc committed to send web sites and possible connections to assist with their project requests.

K. Everyone agreed the VCFB is provided needed services.

IV. Next Pima County Bond meeting: The next meeting is March 29^th, 8 a.m. at the Murphy-Wilmot Library, located at 530 N. Wilmot Road.

V. Susan Romero: Vail representative to the Pima County Bond Advisory Committee Susan Romero is available to meet with the committee on Tuesday, March 19^th at 5:30 p.m. in the Quail Room.

VII. Adjournment: Peter Minot moved and Travis Le Duc seconded to adjourn. Passed unanimously.

Submitted by:

Anne Gibson

COLOSSAL CAVE ROAD

Anne — Tue, 05 Mar 2013 19:25:47 +0000

A coalition composed of Vail School District Superintendent Calvin Baker, Greater Vail Area Chamber of Commerce President Peter Minot, Assistant OVMS principal Kaity Heath, VCAB President Anne Gibson and VCAB Community Development Chair Rob Samuelsen, have met twice in the last couple of months with Supervisor Ray Carroll of District 4 and Pima County Transportation Director Priscilla Cornelio.

The Transportation Improvement Plan in 2000 approved an extensive plan that would widen Colossal Cave Road to three lanes from before Old Vail Middle School past Acacia Elementary School. Upon approval it was funded.

Four years later the money was transferred to unfunded “reserve” projects and the Colossal Cave Road project has been put on the back burner.

The group attending the meeting are asking for what project the money was spent, and how do we get the project back into a forward movement.

The Regional Transportation Authority will begin the leveling of the hill leading to the southern most railroad tracks this summer.

Priscilla Cornelio has stated there is no money. The conversation continues.

BOND COMMITTEE

Anne — Fri, 15 Feb 2013 23:34:52 +0000

VAIL COMMUNITY ACTION BOARD, INC.

BOND COMMITTEE

FEBRUARY 19, 2013

Minutes

A meeting of the Vail Community Action Board, Inc.’s was held on Tuesday, February 19, 2013 at 6 p.m. in the Quail Room at the Vail Education Center, 13801 E. Benson Highway.

Members present were: Mike Carson, Anne Gibson, Chair Dick Katz, Travis Le Duc, Martie Maierhauser, Peter Minot, and Phil Swaim. Guests present were Tony Lawless (lawless514@yahoo.com) and Carol Ann van der Lee (giraffkeeper@aol.com) from the Vail Community Food Pantry.

Call to Order: Chair Dick Katz called the meeting to order at 6:04 p.m.
Approval of 1/30/12 Minutes: Travis Le Duc moved and Phil Swaim seconded to approve the minutes of the January 30, 2012 Meeting as submitted. Passed unanimously.

III. Introductions: Chair Katz introduced Tony Lawless who has lived in Rita Ranch since 1988 and works for the Vail Community Food Pantry and Carol Ann Vanderlee a volunteer with the Vail Community Food Pantry.

IV. Current State of the Proposal 2014 Pima County Bond. Chris Sheafe has resigned from the advisory committee representing Ward 1. Susan Romero has been appointed to fill the vacant seat vacated by VCAB member Rebecca Manoleas representing our Ward 4.

Pima County Administrator Chuck Huckelberry has recommended no change to FM108 Eastside Civic/Community Center, library, park, pool and sheriff substation $14 million; HP108 Vail Historic Sites $250,000; and FM 7 Colossal Cave Park $535,000. PR280 School Partnership with $15 million he stated needs significant improvement. It was commented that PR280 included projects form Amphi, Flowing Wells, Marana, TUSD, and Vail. The concerns may not be directed at Vail.
Chair Katz informed those present that County Manager Huckelberry said they would still be accepting changes up to April 15^th. In May the committee will begin reevaluating item by item. Phil Swaim commented that only capital facilities are funded. Before the November 4, 2014 election the county will have informational meetings. Chair Katz has requested one be held in Vail.
Chair Katz reported there was an additional item affecting the Vail area. It is PR13 Southeast Regional Park, Esmond Station listed to receive 3.5 million. Phil Swaim shared that the State Land Department has listed 230 acres adjacent to Empire High School and going back to the actual Esmond Station. Travis Le Duc moved and Phil Swaim seconded a motion to include PR 13 on our support list. Passed unanimously.
It was decided by consensus to concentrate our efforts on FM108. Phil will get the detailed information on the item.
Travis Le Duc moved and Phil Swaim seconded to have the Vail Community Food Pantry present their needs at the next meeting. Passed unanimously. The presentation will be at a special meeting to be held Tuesday, March 5^th at 6 p.m. The monthly meeting will be Tuesday, March 19^th at 5:30 p.m. Chair Katz has invited Ward 4 Representative Susan Romero to be present. The next County Bond meeting is March 29^th at the Murphy Wilmot Library.
Martie Maierhauser stressed putting the importance of getting the money. Chair Katz stated he is truly excited. He recognizes we can change things and Vail can benefit from it.
1. V. Adjournment: Phil Swaim moved and Martie Maierhauser seconded to adjourn the meeting. Passed unanimously.

Respectfully Submitted:

Anne Gibson

Vail Community Action Board

BOND COMMITTEE

Wednesday, January 30, 2013

Minutes

A meeting of the Vail Community Action Board’s Bond Committee designed as a coalition for input to the Pima County Bond Advisory Committee meet on Wednesday, January 30^th, 2013 in the Quail Room at the Vail Education Center, 13801 E. Benson Highway.

Members present were Chair Dick Katz, Al Flores, Martie Maierhauser, Peter Minot, Travis LeDuc, Phil Swaim, Mike Carson, and Anne Gibson.

Call To Order: Chair Dick Katz called the meeting to order at 6:03 p.m.
Appointment: Chair Dick Katz appointed Anne Gibson to take the minutes of the meeting.

III. Introductions: Members introduced themselves and expressed their expectations.

IV. Current Status of Proposed 2014 Pima County Bond Proposal. Chair Katz stated he had been attending the meetings. He said the plan is to review all items line by line on the proposed lists for funding in an attempt to reduce the bond request beginning at the February 15^th meeting. He stated $55 million was to be the total for the 2014 bond. Currently the proposed listing is at $69 million. This means some $13+ million will not be funded.

Currently for Vail the package includes FM108 Eastside Civic/Community Center, library, park, pool and sheriff substation $14,000,000; HP109 Vail Historic Sites $250,000; FM79 Colossal Cave Park $535,000; and a portion of PR280 School Partnership of $15,000,000.
Discussion was held regarding PR 280 School Partnership, which includes projects for Amphi, Flowing Wells, Vail, TUSD and Marana.
Phil Swaim stated that the library is planned to be part of the YMCA project at the U of A tech park. The question posed is does this mean the expectation will be to use the $14 million in FM108. The assumption is it would come from there. The YMCA has begun its campaign to raise the funds for their facility without bond money according to Dane Woll, YMCA President and CEO in conversation with Anne Gibson at the 40 Under 40 Breakfast.
Phil Swaim noted that the main road through the tech park a request to the bond.
Al Flores shared that 289 acres by the Arizona State Land Department at adjacent to Empire High School including Esmond Station is posted for sale.
V. Discussion on Action Plan: Phil Swaim moved and Al Flores second to submit a letter to Bond Advisory Committee Chair Larry Hecker and Pima County Manager Chuck Huckelberry expressing the following:
1. A request for confirmation of the process and timetables in order to effectively work with the process.
2. Offer to hold a town hall or host a regional meeting.
3. The letter to be circulated amongst the members of the coalition for input and submitted prior to the Friday, February 15^th meeting.

Motion passed unanimously.

The planning Timeline for a 2014 bond election is shown in Table 10 below. Table10 – Planning Tlmeline for 2014 Bond Election.

Date March-July 2013

August 2013-March 2014

April-June 2014

July-September 2014

Activity

County staff and other jurisdictions and organizations review the current list of BAC Tentatively Approved Projects and update project scopes and costs, if necessary; review requests for new projects; and recommend revisions to the BAC.

BAC continues to deliberate on bond project proposals, including recommended revisions. Public outreach during this time includes open houses, neighborhood meetings, requests for comments and a possible survey. By end of March 2014, the BAC makes recommendations to the Board of Supervisors on the size of the bond package and projects to be included.

The Board of Supervisors considers BAC recommended bond package and can call the bond election at any time during this period.

A Bond Implementation Plan Ordinance describing each project must be drafted, approved by the Board of Supervisors, and published in a newspaper and on the County website prior to early voting. SAC should also review prior to Board approval.

Draft publicity pamphlet and not less than 35 days before the bond election mail a copy of the pamphlet to every household within the County that contains a registered voter. Chairman and Members, Bond Advisory Committee Re: Timing of Next Bond Election and Information Regarding Debt Issuance Repayment January 7, 2013 Page 17

Table 10 – Planning Tlmeline for 2014 Bond Election. Activity

Date September 29,2014

October 9, 2014 November 4, 2014

VIII. RECOMMENDATION

Publicity pamphlets due to registered voters Early voting begins Electio

Partnerships are high on the list. We should meet with Shirley Scott and Ray Carroll. Al Flores moved and Travis LeDuc seconded to invite Susan Romero, Vail representative to the Bond Advisory Committee, to the next meeting to be held on Tuesday, February 19^th, with a business meeting at 6 p.m. and Susan’s portion of the meeting beginning at 6:30 p.m. Passed unanimously.

VI. Explanation of Roles: It was shared that the role of the VCAB is to be the binding agent for a coalition comprised of various interested organizations.

VII. Adjournment: Mike Carson moved and Peter Minot seconded to adjourn the meeting at 7 p.m. Passed unanimously.

Respectfully Submitted:

Anne Gibson

Horseshoe Tournament

Anne — Wed, 26 Dec 2012 21:44:04 +0000

Obert's Horseshoe Tournament 2013

HORSESHOES FLEW

It was a beautiful Spring day in the Rincon Valley on Saturday, April 20^th as 58 teams prepared to play in the annual O’Bert Horseshoe Tournament.

For six hours in a pristine setting on the edge of the Rincon Creek the sounds of horseshoes clanking against the metal pins as the teams competed in a double elimination tournament.

Keeping the tournament on track were scorekeepers Hilary O’Bert and Laura Parkinson.

In between play time, players and spectators lunched on barbecued cheeseburgers, beans and coleslaw prepared by Jim Heier and Alex Hodge. A table of assorted salads and desserts were provided by Vail Community Action Board members John Carruth, Anne Gibson, Molly Gilbert, Mendy Gomez, Suu Holtslander, David Hook, Christian Jennings, Richard Katz, Paul O’Bert, Celina Pargas, Debbie Peck, Suzanne Swetnam and Mark Tate.

Tony Martinez was the disc jockey during the event allowing assorted dancing distinguished in form by the age of the dancer. Additional helpers were Andi O’Bert and Kyleigh Sacco.

As the sun was beginning to go down the finally two teams began the battle for first and second place. Placing first were the Coma Dead Ringers with team players Dennis Jesse and Ed Nunez. Second place went to the team of Lincoln in the Box with team players Paul O’Bert and Tom Parkinson.

Proceeds from this year’s tournament go to the Vail Community Action Board, Incorporated for projects enhancing and meeting the needs of the greater Vail area.

##################

Vail Community Action Board, Inc.

HORSESHOE TOURNAMENT COMMITTEE INC.

Thursday, February 21, 2013

Minutes

A meeting for the Vail Community Action Board, Inc.’s Horseshoe Tournament Committee was held on Thursday, February 21, 2013, 5:30 p.m., in the Quail Room at the Vail Education Center.

Members present were: Anne Gibson, Mendy Gomez, Suu Holstlander, Dick Katz, Paul O’Bert, and Suzanne Swetnam.

Items discussed and their disposition were as follows:

Call to Order: Chair Paul O’Bert called the meeting to order at 5:30 p.m.
Approval of Minutes: Paul O’Bert moved and Mendy Gomez seconded to approve the minutes from the January 17, 2013 meeting. Passed unanimously.

III. Confirmation from First Meeting: Members reviewed the items approved at the January 17^th meeting with the change to 10 a.m. check in, play to begin at 10:30 a.m.

IV. Decision To Be Made:

Registration and Method of Payment: VCAB Treasurer Dick Katz stated that registration and payment would be through Pay Pal at vcab.horseshoes@gmail.com. The cost will be 30 cents a transaction plus 2.9 percent. Dick Katz presented a registration form that was reviewed and approved with a change to the food made later in the meeting.
Food: After a great deal of conversation, it was decided to order 300 Sonoran hotdogs from Paul’s vender at $2 a hotdog payment due up front. Each participant will be entitled to two hot dogs. Non-participants may purchase hotdogs for $3.00. Suu will develop tickets to go in the registration packets and for sale.
1. It was decided that Paul and Tom will again barbecue hamburgers and VCAB members would be asked to bring pot- luck dishes.
2. We will sell water for $1.00 a bottle. It was suggested we needed 24 cases of 24 each for a total of 576 bottles. Anne’s freezer will be brought over. Mendy will bring her Marine cooler and Paul his cooler. We will need 10 twenty-pound bags of ice. The status of VSAT is yet to be confirmed.
3. Publicity: It was agreed to take out a quarter page or $250 ad in The Vail Voice. With the ad we get a free article. It was further decided to make black and white copies of a flyer/poster.
4. Prizes: It was decided to only have a Best Team Tee Shirt prize of a free entry. First tournament prize will be an automatic paid entry to next year’s tournament. “Defend Your Title.” Second Prize would be a set of American horseshoes.
5. Facilities:
  1. The port-a-johns will be $60 each with a $40 delivery charge.
  2. It was decided not to have a dumpster. The cost would be $400 plus. We can have Whip n Spur come from $30.
  3. Tony Rodriquez is set to be dj again and will set up the speakers in any location we like.
  4. It is all right for Carlos to have a keg and give away free beer.
6. Budget:
  1. The revised budget will be submitted to SPOC next Thursday for approval. Once approved, committee members may make financial expenditures within the approved amounts.

III. Adjournment: Paul O’Bert moved and Suu Holstlander seconded to adjourn the meeting. Passed unanimously.

Respectfully Submitted:

Anne Gibson

VAIL COMMUNITY ACTION BOARD, Inc.
HORSESHOE TURNAMENT PLANNING COMMITTEE
Thursday, January 17, 2013

Committee Chair Paul O’Bert
Committee Members: Anne Gibson, Mendy Gomez, Dick Katz, Hilary O’Bert, Suu Holtzlander and Suzanne Swetnam.

Agenda

I. Call to Order Paul O’Bert

II. Appointment of a Recorder for Minutes
III. History of the Tournament

IV. Tournament Rules
A. Double Elimination
B. Registration – Early Registration. How?
C. Food
D. Tee-Shirts (?)
E. Entry Fee

V. Advertising – Promotion

V. 50/50 or Other

VI. Logistics – Parking – port-a-potties – DJ

VII. Budget Paul O’Bert

VIII. Adjournment

SPOC – Minutes

Anne — Mon, 16 Apr 2012 19:43:48 +0000

VAIL COMMUNITY ACTION BOARD

STRATEGIC PLANNING AND OPERATIONS COMMITTEE

THURSDAY, FEBRUARY 28, 2013

5:00 – 6:00 P.M.

VAIL EDUCATION CENTER

QUAIL ROOM

Agenda

Members Present: John Carruth, David Hook, Anne Gibson, Ted Haller, Dick Katz, J.J. Lamb, Molly Gilbert, Mendy Gomez, Jeanine Aguilar

I. Call to Order Chair

Meeting called to order at 5:12 by David Hook

II. Approval of January 7, 2013 meeting minutes Action Chair

Motion made by John Carruth and seconded by Dick Katz, passes unanimously

III. Treasurer’s Report Action Dick Katz

Dick Katz has sent second notice for VCAB dues; end of February account balance with Bank of America is $13,613.29; Ted asked about process for presenting financials and how to avoid having excessive discussion regarding small items; Anne asked if report as presented was how it was going to the VCAB;

Motion made to accept Treasurer’s report by Ted Huller, seconded by JJ Lamb, passes unanimously

IV. Wrap up 2012, report format, Committee balances Action Dick Katz

Dick reported we had $12, 272.74 at end of 2012, with report on each committee’s budget, report attached to minutes; two outstanding invoices for Sodexo from 2012 had to be paid in 2013; David asked about remaining funds from VSD accounts and if they had been settled.

V. VCAB Bond Chair Action Dick Katz

Dick reported that at February meeting that the County Administrator had presented his items for the proposed upcoming bond election; VCAB has 5 bond items before the committee, 4 are unchanged, one flagged was School Partnerships for several of the Vail schools; Dick notified Al Flores; VCAB Bond Committee is unsure which schools if any in Vail would be effected by this; have contacted Susan Romero who is Vail Bond Committee rep and she will work with VCAB on securing their initiatives

VI. Food Pantry Action Dick Katz

Dick reported that the Bond Committee was approached by Vail Food Pantry at urging of Ray Carroll, they are asking for a large enough donation that would require a line item on the bond initiative; meeting scheduled to meet with Vail Food Pantry for presentation and discussion; John Carruth asked if a date was set for moving forward on the list and it is April 15, with bond going to voters in 2014-2015; Anne explained that after 4/15 deadline that the County Bond Committee will be going through proposed projects to determine eligibility to stay on the list; VCAB Bond Committee will be sending communication to groups leading proposed projects to reaffirm amounts they are requesting.

VII. Horseshoe Tournament Vail Pride Day Co-Chairs Action Anne Gibson

Anne presented materials for Horseshoe Tournament and is requesting approval of the materials; includes flyer, budget and press release for Vail Voice; JJ Lamb warned of problems with fraud using Pay/Pal accounts and how the Historical Society has worked to resolve the problem and prevent it in the future by arranging dollar amounts in various accounts; Ted asked about how specific budget amounts are; Dick explained that there is some historical reference to the amounts submitted in the budget;

Motion made by John Carruth, seconded by Ted Haller, passes unanimously

Vail Pride Day Co-Chairs Action Anne Gibson

Anne explained that VCAB took on a co-chair position and that she and Mark Tate would like to continue in their roles for the staff appreciation co-chairs; school district appreciated VCAB hosting the event; Anne requested that VCAB continue its commitment of $500 and add another $500 for the prizes that were given out;

Motion made by John Carruth and seconded by Mendy Gomez, motion passes unanimously

IX. Staff Appreciation Lunch Fund Action Anne Gibson

Anne requested $500 increase to committee budget; Dick requested SPOC wait on approval until committees have determined their budgets.

X. Next VCAB Meeting structure Action Anne Gibson

Anne is requesting a time in next VCAB meeting to take a picture of all the members for the website; Anne has also adjusted the agenda to give all the committees 10 more minutes to meet; they will be correcting their action plans;

XI. Action Plans for 2013 Action Anne Gibson

Anne expressed her concerns regarding budgeting and action plans and how to have this happen in a timely manner when the committees re-organize every January; Ted suggested that we simplify the process; David suggested training for committee members; John suggested a roll-over of committee action plans that is not at the beginning of the year; group discussed how to manage goals with volunteers and allow for creativity, how do we set a culture for achievement; Anne based on Ted’s suggestion would like for SPOC to look at process and timing for next year; all agreed we are too far into 2013 to change the process

XII. SPOC 2013 Action Plan Action David Hook

Group discussed goals; see attached goal sheet

JJ Lamb asked about financial process and approval for budgets; group discussed that the main goal of SPOC is supporting the goals for the committees; discussion of future agenda items for SPOC to address as part of meeting its goal for the year; David proposed further discussion of how to support goals of VCAB at next meeting in March, 2013.

Good and Welfare Information Chair
Adjournment Action Chair

David asked for motion to adjourn at 6:35 pm, Dick Katz motioned and Mendy Gomez seconded, passes unanimously

NEXT MEETING

Thursday, March 21, 2012.

Vail Community Action Board, Inc.
Strategic Planning and Operations Committee
Monday, December 10, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee met on Monday, December 10, 2012, 5 p.m., in the Quail Room at the Vail Education Center, 13801 E. Benson Highway.

Members present were: John Carruth, Anne Gibson, Molly Gilbert, Mendy Gomez, Joe Heller, Chair David Hook, Dick Katz and Becky Schulte. Guests were Rosemary McCain and Cassandra O’Neill.

Items discussed and their disposition:

I. Call to Order: Chair David Hook called the meeting to order at 5:07 p.m.
II. Minutes: Dick Katz moved and Mendy Gomez seconded to approve the minutes from the Monday, November 5th meeting as presented. Passed unanimously.
III. Horse Shoe Tournament: John Carruth moved and Molly Gilbert seconded to accept the offer of Paul O’Bert to conduct a horseshoe tournament in the horse pasture belonging to Alex Hodge on Saturday, April 20. Passed unanimously.
IV. Liability Insurance: Joe Heller moved and Anne Gibson seconded to accept the bid from Country Finance for a year of Business owners and Directors and Officers Liability Insurance at a rate of $1,456. Passed unanimously.
V. 2012 Account Balance Disposition of Funds: Discussion was held regarding the funds being held by the District from the old YOST program and the disposition of the funds in several accounts. It was decided that the executive committee would deal with the disposition of those funds in question and that John Filippelli be requested to look into the funds.
VI. Petty Cash: Joe Heller moved and Debbie Peck seconded that petty cash be set at a $100 maximum to be replenished from the general fund as needed. Passed unanimously.
VII. Website Charge Statement and Chair: David Hook moved and Debbie Peck seconded to accept the charge for the Website to read: “The charge of the website committee is to utilize all web media to maximize the mission of the VCAB whose purpose is to listen to community needs, advocate for shared solutions and provide ongoing feedback.” Passed unanimously. David Hook moved and Dick Katz seconded to appoint Bob Dytko as interim chair of the Website committee. Passed unanimously. It was suggested that Dick add a credit card link for contributions to the VCAB.
VIII. Mad Hatter & Glitzy Tie: A tentative 2012 report for the program was $3,900 in luncheon ticket income with luncheon expense of $3,266.54 for a profit of $633. The auction brought in $2,033 for an over all total profit of $2,666. Everyone congratulated Debbie Peck for doing an excellent job. Rosemary McCain read a letter of thanks.
IX. VCAB Structure and Descriptions: John Carruth moved and Molly Gilbert seconded recommend the structure of the VCAB with changes to the structure as designated through conversation. Passed unanimously.
X. Presentation by Cassandra O’Neill. It was decided to experiment by consensus with the following on a trial bases.
A. At the February Board Meeting, VCAB members will meet by committee to develop their mission statement for the year and report it for approval by the VCAB membership during the business portion of the meeting.
B. The committee meetings would be held at the beginning of the meeting with the business meeting following.
C. At the March VCAB meeting, VCAB members will meet by committee
to develop their action plan for 2013 and report it to for approval by the VCAB at during the business portion of the meeting.
D. SPOC will work on the agendas for the two meetings at its January meeting.
E. Some members will attend a First Things First on December 11th or January 7th at 11:30 a.m. at the United Way Office.
F. Cassandra agreed to return and do a facilities training program for committee chairs and Anne Gibson will do a rules presentation.
XI. Good and Welfare: Mendy Gomez announced she was officially working on her Masters.
XII. Adjournment: John Carruth moved and Mendy Gomez seconded to adjourn the meeting. Passed unanimously.
Respectfully Submitted:
Anne Gibson

Vail Community Action Board
Strategic Planning and Operating Committee

Monday, November 5th, 2012

Minutes

A meeting of the Strategic Planning and Operating Committee was held on Monday, November 5th in the Quail Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were John Carruth, Anne Gibson, Mendy Gomez, Joe Heller, Dick Katz and Debbie Peck.

I. Call to Order: John Carruth, sitting in for chair Pastor David Hook, opened the meeting at 5:15 p.m.
II. Minutes: Debbie Peck moved and Dick Katz seconded to approve the minutes from the October 8th meeting. Passed unanimously.
III. Vail Staff Appreciation: Joe Heller moved and Dick Katz seconded to recommend to the VCAB the allocation of up to $500 for the purchase of one or more prizes to be presented to one or more Vail School District employees at Vail Pride Day’s Staff Appreciation Luncheon. Passed unanimously.
IV. VCAB Structure: Those present reviewed and made modifications to a draft of a structure for the VCAB for 2013. Mendy Gomez moved and Debbie Peck moved to recommend to the VCAB the VCAB structure for 2013 as amended. Passed unanimously.
V. Agenda and Meeting Procedures: The members directed Anne Gibson to respond to Rosemary McCain the desire of SPOC to meet with she and Cassandra O’Neill at the December 8th SPOC meeting.
VI. By-Laws, Second Reading: Debbie Peck moved and Dick Katz seconded to recommend to the VCAB passage of the revised VCAB minutes. Passed unanimously.
VII. Website Committee –Charge/Statement: In the absence of David Hook, the subject was tabled until the next meeting.
VIII. Good and Welfare:
A. Anne Gibson recognized Joe Heller, Dick Katz, Debbie Peck and Tom Waldron for their work on the By-Laws.
B. Debbie Peck reminded everyone to bring their silent auction gifts to Thursdays VCAB meeting and that Lu Ann Posey will be there before the meeting so VCAB members can purchase their tickets.
C. Mendy Gomez reported that her son Adam would be playing at halftime at the U of A basketball game against South Carolina this Saturday.
IX. Adjournment: Mendy Gomez moved and Debbie Peck seconded to adjourn the meeting. Passed unanimously.
Vail Community Action Board
Strategic Planning and Operations Committee
Monday, October 8, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Monday, October 8th, 2012 at 5 p.m. in the Quail Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were: Chair David Hook, John Carruth, Anne Gibson, Mendy Gomez, Joe Heller Richard Katz, and Debbie Peck.

Items discussed and their dispositions were as follows:

I. Call to Order: Chair Pastor Hook called the meeting order at 5:10 p.m.
II. Approval of Minutes: John Carruth moved and Debbie Peck seconded to approve the minutes of the September 19, 2012 SPOC meeting. Passed unanimously.
III. SPOC Membership and Quorum: Pastor Hook asked for a clarification on the status of Travis Le Duc and SPOC’s quorum. It was verified that Travis was on leave due to a college course he was taking for his work that meets on Monday evenings. Therefore, he is not considered in the quorum for the committee.
IV. VCAB Checking Account Approval:
A. Anne Gibson moved and Mendy Gomez second to open a no fee checking and savings account with Bank of American. Passed unanimously.
B. Dick Katz moved and Debbie Peck seconded to have two signatures on a check and that they will be three individuals qualified to sign. The original motion named names. The motion was amended to list the following positions: They will be the Treasurer, Finance Chairman and the SPOC chairman. John Carruth seconded the amendment. The checks to have the address of the VCAB office and the VCAB Vail post office box. Passed unanimously.
C. Joe Heller moved and Mendy Gomez seconded to open a post office box at the Vail Post Office. Passed unanimously.
V. Articles of Incorporation: John Carruth moved and Debbie Peck seconded to recommend to the VCAB the amendment of the Articles of Incorporation to replace the purpose to read the VCAB mission statement and purpose. Passed unanimously.
VI. By-Laws: Discussion followed about the amended by-laws presented by the by-laws committee under Tom Waldron. The committee had met for seven months. It was commented that the revision brought the by-laws into compliance with non-profit requirements. This was a first read.
VII. Days of Caring: Anne Gibson reported for Rebecca Schulte. The Stuff the Bus Program as VCAB’s part of the United Way Days of Caring gathered 8,000 pounds of nonperishable food items that were divided equally between Vincent de Paul at St. Rita’s and The Vail Food Pantry. Rebecca Schulte did a fabulous job and would like to make the Fill the Bus program an annual United Ways project.
VIII. Community Affairs Committee: John Carruth moved and seconded by Mendy Gomez that the charge of the Community Affairs Committee be to uphold the VCAB purpose of listening to community needs, advocating shared solutions and providing ongoing feedback. The Community Affairs Committee will seek to identify issues and trends of importance to the greater Vail community and communicate those issues and trends to the VCAB and greater community. Passed unanimously.
IX. Website Committee: Pastor Hook stated the Website should oversee and direct the development of the VCAB website. Discussion was held as to the right person to chair this committee. It should fit with the VCAB purpose. Pastor Hook will work on a rewrite for next meeting.
X. Good and Welfare:
A. Everyone agreed that Monday was a good night for SPOC to meet and that food was not necessary.
B. C.O.V.E. is having an inform meeting on Proposition 402 in Empire 309 on Wednesday and there will be an open meeting on Thursday at the Deaf and Blind School.
XI. Adjournment: Mendy Gomez moved and Debbie Peck seconded to adjourn the meeting.
Submitted By:
Anne Gibson

Vail Community Action Board
Strategic Planning and Operations Committee
Monday, September 10, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Monday, September 10, 2012 at 5 p.m. in the Quail Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were: Chair David Hook, John Carruth, Anne Gibson, Mendy Gomez, Richard Katz, Debbie Peck, and Rebecca Schulte.

Items discussed and their dispositions were as follows:

I. Call to Order: Chair Pastor Hook called the meeting to order at 5:07 p.m.
II. Approval of Minutes: Debbie Peck moved and Richard Katz seconded to approve the minutes as presented from the Monday, August 6th SPOC meeting. Passed unanimously.
III. Incorporation Discussion: Anne Gibson shared a copy of the boiler-plate form for Arizona Articles of Incorporation. She stated the Executive Committee had made three major decisions. The first was that the members of the VCAB would serve as the Board of Directors, that the Executive Committee plus Richard Katz would serve as the incorporators and that Attorney Pat Egbert would serve as the Statutory Agent. Anne Gibson stated that the item shall appear on the VCAB September 13th agenda under the consent agenda. John Carruth suggested the articles be moved to be an agenda item so that people may ask questions and have a better understanding of what we are doing. Anne Gibson agreed to pull the item from the consent agenda in order to allow discussion.
IV. Days of Caring: Chair Rebecca Schulte reported that a food vender had been secured. A jumping castle is renewing their license for the event. The Vail School Transportation has approved a school bus to gather food products at the schools and bring them to Purple Heart Park. Ten boxes have been donated by Vanessa Felty and loaned by the Vail Community Food Pantry. National Self Storage is donating the jumping castle.
V. Community Affairs Committee: It was decided that John Carruth will write a statement of direction for the new committee. He will provide the statement at the next SPOC meeting. John Carruth commented that all committees should have such a statement.
VI. Website Committee: The importance of having a website person if not a committee was discussed. Anne Gibson explained the realization in attempting to renew the VCAB domain. It turns out that Andy Chulp is the host for the VCAB domain and would like the VCAB to host their own domain. David Hook will provide a means of direction for this person or committee by the next SPOC meeting.
VII. Good and Welfare:
1. New Members: The new nominees for the VCAB are Janine Aguilar, Mike Carson, Ted Hullar, Samreen Kahn, and Paul O’Bert.
2. The Save the Santa Ritas meetings have been set for Wednesday, September 26th at 10 a.m. and Sunday, September 30th. Sundays time and both locations to be announced.
3. Prop 204 will be on the November ballot. It extends the one cent sales tax to be permanent.
VIII. Adjournment: John Carruth moved and Mendy Gomez seconded to adjourn the meeting. Passed unanimously.
Anne Gibson
Secretary Pro Tem

Vail Community Action Board
Strategic Planning and Operations Committee
Monday, August 6, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Monday, August 6, 2012 at 5 p.m. in the Quail Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were: Chair David Hook, John Carruth, Anne Gibson, Mendy Gomez, Joe Heller, Richard Katz, Travis Le Duc, and Rebecca Schulte.

Items discussed and their dispositions were as follows:

I. CALL TO ORDER: Chair David Hook called the meeting to order at 5:10 p.m. the chair thanked everyone for coming especially Rebecca Schulte who brought to food.
II. APPROVAL OF MINUTES 7/16/12: TRAVIS LE DUC MOVED AND JOHN CARRUTH SECONDED TO APPROVE THE MINUTES AS DISTRIBUTED. PASSED UNANIMOUSLY.
III. VSAT MEMBERSHIP: A plan was discussed that would allow a middle school and high school member of the Vail Student Action Team to attend the September VCAB meeting as a prospective member. In October prospective members are not invited for that VCAB meeting so members can vote. November would be their first meeting at which they can vote. In November the VCAB votes to approve the new by laws that would include the two student position. JOHN CARRUTH MOVED AND DICK KATZ SECONDED TO RECOMMEND TO THE VCAB TO ACCEPT THE PLAN FOR THE TWO STUDENT SLOTS UP TO 21 YEARS OLD PROVIDED THEY RESIDE IN THE SERVICE AREA. PASSED UNANIMOUSLY.
IV. ROSEMONT TOUR: There was a great deal of conversation regarding the discussion at the July VCAB meeting regarding the suggested Rosemont Tour. IT WAS DECIDED BY CONSENSUS TO RECOMMEND TO THE VCAB A COMMUNITY AFFAIRS COMMITTEE THAT WOULD PROVIDE INFORMATION TO THE VCAB AND MEMBERS OF THE COMMUNITY.
V. CALL TO THE PUBLIC: Travis Le Duc submitted an agenda item “CALL TO THE AUDIENCE: This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore action taken as a result of public comment will be limited to directing to study of the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item maybe heard during the discussion of that item. All comments will be limited to three minutes.” JOHN MOVED AND TRAVIS LE DUC SECONDED TO RECOMMEND TO THE VCAB THAT THIS STATEMENT BE INCLUDED AS AN AGENDA ITEM ON ALL VCAB AGENDAS. PASSED UNANIMOUSLY.
VI. EXECUTIVE COMMITTEE: The amended by-laws include a fifth member for the executive. JOHN CARRUTH MOVED AND DICK KATZ SECONDED TO RECOMMEND TO THE VCAB THE ADDITION OF A FIFTH MEMBER TO THE VCAB EXECUTIVE COMMITTEE BEGINNING JANUARY 1, 2013. PASSED UNANIMOUSLY.
VII. DAYS OF CARING: Days of Caring Chair Rebecca Schulte stated the committee will be meeting on Thursday before the VCAB meeting at 4 p.m. at the table outside the VCAB meeting. She stated that Paul Short had gotten her students from Andrada, Rincon Vista, Vail Academy and Cienega to assist. John Carruth suggested the leadership clubs at the difference schools.
VIII. WEBSITE COMMITTEE: Greg Durnam has resigned. Chair Hook commented that we should keep looking for someone.
IX. GOOD AND WELFARE: Pastor Hook shared that the buildings are up at his church. Everyone thanked Rebecca for bringing the food. There was discussion regarding developments going up in the area.
X. ADJOURNMENT: JOHN CARRUTH MOVED AND MENDY GOMEZ SECONDED TO ADJOURN THE MEETING. PASSED UNANIMOUSLY.

Minutes by Anne Gibson

Strategic Planning and Operations Committee
Monday, July 16, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Monday, July 16, 2012 at 5 p.m. in the Quail Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were: Chair David Hook, John Carruth, Anne Gibson, Mendy Gomez, Joe Heller, Richard Katz, Travis Le Duc, and Rebecca Schulte.

Items discussed and their dispositions were as follows:

I. Call to Order: Chair David Hook called the meeting to order at 5:07 p.m.
II. Approval of Minutes: John Carruth moved and Richard Katz seconded to approve the minutes of the May 7th meeting with the addition of 2013 to the dates for Days of Caring. Passed unanimously.
III. Days of Caring: Rebecca Schulte, chair of Days of Caring, described the two blended programs. On Wednesday, September 19th students at all Vail Schools will be asked to donate a can of food. On Saturday, September 22nd there will be a fun family day at Purple Heart Park where for a food donation everyone will receive a hot dog. There will also be a jumping castle. The program is an inspiration of Margaret Steuer. Discussion was held as to the distribution of the food. Travis Le Duc will see to the food license for the serving of hot dogs.
IV. GVACC Food Booth: The Greater Area Chamber of Commerce will hold its annual country fair on Saturday, August 10 from 9 a.m. to 5 p.m. in Thurber Hall at the Pima County Fairgrounds. Entry is $45 for a booth and $15 for a table. John Carruth moved and Travis Le Duc seconded to recommend to the VCAB to participate in the Fair. Passed unanimously.
V. Rosemont Tour: Anne Gibson stated that a VCAB member had suggested members of the VCAB take the tour of the Rosemont proposed mine. The tour is not for or against the mine. Tours are on Wednesday and Saturdays with a maximum of ten people. Mendy Gomez moved and John Carruth seconded to arrange for a tour where members of the VCAB could attend as individuals. Passed unanimously.
VI. Partnerships: Committee members looked at the commitments between the Vail School District and United Way. Conversation was held noting that perhaps the timing was not right to make any changes. It was suggested that at the time the VCAB selected to go for its own 501c3 then this information should be shared. The Greater Vail Area Chamber of Commerce was suggested. It was questioned what the chamber could provide the VCAB. It was decided by consensus to continue with the partners as they are until there is an obvious change.
VII. Wholonomy Consultants Recommendations: John Carruth showed the slides provided by Cassanda O’Neill of Wholonomy pertaining to pages two and ten and made comments. I was decided that John would make the presentation on the slides at the VCAB meeting Thursday.
VIII. Good and Welfare:
A. Early Childhood Education Committee: Discussion was held regarding the change in focus of the ECEC due to First Things First and United Way programs that the ECEC is duplicated. John Carruth moved and Mendy Gomez seconded to recommend to the VCAB the change in focus for the Early Childhood Education Committee and eliminate it for the time being. Passes unanimously. Travis Le Duc will serve to bring communications from First Things First to the VCAB.
B. VCAB Future: It was decided that the Executive Committee would deal with the time line and activities toward becoming an independent organization. The next meeting will be the first Tuesday in August at 4:30 p.m. at Buddy’s. John Carruth will assist.
C. Anne Gibson requested that the request by Paul Short and the Vail Student Action Team membership be considered.
IX. Adjournment: Mendy Gomez moved and Travis Le Duc seconded to adjourn the meeting. Passed unanimously.
Respectfully Submitted:
Anne Gibson
Vail Community Action Board

STRATEGIC PLANNING AND OPERATIONS
Tuesday, April 10, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Tuesday, April 10th, 5 p.m., in the Quail Room of the Vail Education Center, 13801 E . Benson Highway.

Members present were: Chair David Hook, John Carruth, Greg Durnan, Anne Gibson
Mendy Gomez, Joe Heller, Dick Katz and Travis Le Duc.

Items discussed and their disposition are as follows:

I. Call to Order: Chair David Hook called the meeting together at 5:12 p.m.
II. Minutes: Mendy Gomez moved and Travis LeDuc seconded to approve the minutes from the March 5, 2012 meeting as distributed. Passed unanimously.
III. Adding Student Slots on the VCAB: Anne Gibson reported that Paul Short, chair of YOST, and Krista Gypton a VCAB and YOST member, have requested two slots to be filled by Vail middle and high school students. The By-Laws and Finance committee was suggesting the following wording: “The Youth Out-of School Activities (YOST) will be provided two slots on the VCAB to be filled by one selected middle school and one high school student of the Vail Unified School District. The services shall be for one school year.” Youth members will belong to the YOST, will not pay any dues, may not serve as an officer and have no voting rights. The parents of Youth Members must give permission for their child to participate. Anne Gibson moved and Dick Katz seconded to recommend to the VCAB the concept of a youth membership for the VCAB. Passed unamously.
IV. Adding a fifth Member to the Executive Committee: Anne Gibson stated that Joe Heller had suggested this idea. The By-Law and Finance Committee developed the following: “ 3.1.5. Officer at Large The Officer at Large shall provide assistance to the other VCAB Officers as they may, from time to time, request. The Officer at Large will serve as a member of the Executive Committee receiving all the considerations provided officers of the VCAB. They will be treated the same as an officer with nomination by the nominating committee and election on the December ballot. A vacancy occurring during the year in between elections will be filled by the executive committee.” Travis Le Duc moved and John Carruth seconded to recommend to the VCAB acceptance as written. Passed unanimously.
V. One Cent Sales Tax Discussion: Mendy Gomez presented information on the projected state sales tax. She passed a petition to get the matter on the ballot of the November election.
VI. VCAB Disclosure: The members present selected to continue to discuss a uniform statement regarding the status of the VCAB. The decision was based on the possibility of the VCAB becoming independent from the Vail School District.
VII. VCAB Retreat: Anne Gibson reminded everyone of the VCAB retreat to take place Saturday, May 12th.
VIII. Mad Hatter: Anne Gibson reminded everyone to be thinking about its silent auction recruitment.
IX. YMCA Community Center: Travis LeDuc informed the members that the funds for the YMCA, which would come from past bond elections, were in limbo awaiting the results of a State audit.
X. Brick Committee: Joe Heller stated that it was decided to postpone making changes in the agreement between the VUSD, VTOTA and VCAB regarding the brick fund-raising project. It is felt that at the beginning of 2013 would be more appropriate timing.
XI. Good and Welfare:
A. Web Site Sub-committee: Greg Durnan requested the formation of a web site sub-committee to assist him with the development of the site and do some writing for the site. Travis Le Duc moved and Dick Katz seconded to develop such a committee. Passed unanimously.
XII. Adjournment: Greg Durnan moved and Mendy Gomez seconded to adjourn the meeting at 6:30 p.m. Passed unanimously.

Submitted By:
Anne Gibson

Vail Community Action Board
Strategic Planning and Operations Committee
Monday, January 16, 2012

Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Monday, January 16, 2012 at 5 p.m. in the Quail Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were: Chair David Hook, John Carruth, Anne Gibson, Mendy Gomez, Joe Heller, Richard Katz, Travis Le Duc, and Rebecca Schulte.

Items discussed and their dispositions were as follows:

Vail Community Action Board
STRATEGIC PLANNING AND OPERATIONS COMMITTEE
Thursday, May 7, 2012
Minutes

A meeting of the Vail Community Action Board’s Strategic Planning and Operations Committee was held on Thursday, May 7th at 5 p.m. in the Quail Room at the Vail Education Center, 13801 E. Benson Highway.

Members present were Chair David Hook, John Carruth, Greg Duran, Anne Gibson, Mendy Gomez, Joe Heller, Dick Katz, Travis LeDuc, Becky Schulte, and Tom Waldron.

Items Discussed and their Disposition were as follows:
I. Call to Order: Chair David Hook called the meeting to order at 5:05 p.m.
II. Approval of Minutes: Mendy Gomez moved and Travis Le Duc seconded to approve the minutes of the April 9, 2012 meeting as provided. Passed unanimously.
III. Vail Pride Day: Anne Gibson reported that Vail Pride Day will be held on Saturday, February 16th. The Volunteer Luncheon will be held on Thursday, February 14th and the Staff Appreciation program on Friday, February 15th. Travis Le Duc moved and John Carruth seconded to appoint Mark Tate and Anne Gibson to serve as the leadership for the Staff Appreciation Program on Friday, February 15th. Passed unanimously.
IV. Budget and Finance: Joe Heller and Dick Katz gave a presentation on the Excel constructed finance reporting system they are developing for the VCAB. Tom Waldron, chair of the committee, reported the committee was working hard to correct inconsistencies between the by-laws and reality.
V. Days of Caring: Becky Schulte reported that the VCAB’s program would be on Saturday, September 22nd. David Hook and Suzanne Swetnam will be working with her to develop the program.
VI. VCAB Retreat: Anne Gibson reminded everyone of the importance of attending the VCAB retreat this Saturday.
VII. Mad Hatter: Anne Gibson reported for Debbie Peck reminding everyone to be thinking about their silent auction donations.
VIII. Good and Welfare: Becky Schulte up dated everyone on the state of home sales in the greater Vail area.
IX. Adjournment: Tom Waldron moved and Greg Duran seconded to adjourn the meeting. Passed unanimously.

Respectfully Submitted:
Anne Gibson

STRATEGIC PLANNING AND OPERATIONS
Tuesday, April 10, 2012

Minutes

Members present were: Chair David Hook, John Carruth, Greg Durnan, Anne Gibson
Mendy Gomez, Joe Heller, Dick Katz and Travis Le Duc.

Items discussed and their disposition are as follows:

I. Call to Order: Chair David Hook called the meeting together at 5:12 p.m.
II. Minutes: Mendy Gomez moved and Travis LeDuc seconded to approve the minutes from the March 5, 2012 meeting as distributed. Passed unanimously.
III. Adding Student Slots on the VCAB: Anne Gibson reported that Paul Short, chair of YOST, and Krista Gypton a VCAB and YOST member, have requested two slots to be filled by Vail middle and high school students. The By-Laws and Finance committee was suggesting the following wording: “The Youth Out-of School Activities (YOST) will be provided two slots on the VCAB to be filled by one selected middle school and one high school student of the Vail Unified School District. The services shall be for one school year.” Youth members will belong to the YOST, will not pay any dues, may not serve as an officer and have no voting rights. The parents of Youth Members must give permission for their child to participate. Anne Gibson moved and Dick Katz seconded to recommend to the VCAB the concept of a youth membership for the VCAB. Passed unamously.
IV. Adding a fifth Member to the Executive Committee: Anne Gibson stated that Joe Heller had suggested this idea. The By-Law and Finance Committee developed the following: “ 3.1.5. Officer at Large The Officer at Large shall provide assistance to the other VCAB Officers as they may, from time to time, request. The Officer at Large will serve as a member of the Executive Committee receiving all the considerations provided officers of the VCAB. They will be treated the same as an officer with nomination by the nominating committee and election on the December ballot. A vacancy occurring during the year in between elections will be filled by the executive committee.” Travis Le Duc moved and John Carruth seconded to recommend to the VCAB acceptance as written. Passed unanimously.
V. One Cent Sales Tax Discussion: Mendy Gomez presented information on the projected state sales tax. She passed a petition to get the matter on the ballot of the November election.
VI. VCAB Disclosure: The members present selected to continue to discuss a uniform statement regarding the status of the VCAB. The decision was based on the possibility of the VCAB becoming independent from the Vail School District.
VII. VCAB Retreat: Anne Gibson reminded everyone of the VCAB retreat to take place Saturday, May 12th.
VIII. Mad Hatter: Anne Gibson reminded everyone to be thinking about their silent auction recruitment.
IX. YMCA Community Center: Travis LeDuc informed the members that the funds for the YMCA, which would come from past bond elections, were in limbo awaiting the results of a State audit.
X. Brick Committee: Joe Heller stated that it was decided to postpone making changes in the agreement between the VUSD, VTOTA and VCAB regarding the brick fund-raising project. It is felt that at the beginning of 2013 would be more appropriate timing.
XI. Good and Welfare:
A. Web Site Sub-committee: Greg Durnan requested the formation of a web site sub-committee to assist him with the development of the site and do some writing for the site. Travis Le Duc moved and Dick Katz seconded to develop such a committee. Passed unanimously.
XII. Adjournment: Greg Durnan moved and Mendy Gomez seconded to adjourn the meeting at 6:30 p.m. Passed unanimously.

Submitted By:
Anne Gibson

CDC Bond Committee Minutes

Anne — Mon, 16 Apr 2012 19:42:05 +0000

VAIL COMMUNITY ACTION BOARD, INC.

BOND COMMITTEE MEETING

TUESDAY, MARCH 19, 2013

MINUTES

A meeting of the Vail Community Action Board’s Bond Committee was held on Tuesday, March 19 at 5:30 p.m. in the Quail Room at the Vail Education Center, 13801 E. Benson Highway.

Members present were: Mike Carson, Anne Gibson, Chair Richard Katz, J J Lamb, Tony Lawless, Travis Le Duc, Martie Maierhauser and Peter Minot. Pima County Bond Advisory Committee District 4 Representative Susan Romero was present.

Items Discussed and their Disposition were as follows:

Call to Order: Chair Richard Katz called the meeting to order at 5:35 p.m.
Vote to Add a Member to the Committee: Mike Carson moved and J J Lamb seconded to approved Tony Lawless representing the Vail Community Food Bank as a member. Passed with one abstention.
Approval of March 5, 2013 Minutes: Travis LeDuc moved and J J Lamb seconded to approve the minutes from the March 5^th meeting as provided in hard copy. Passed with one abstention.
Letter Paragraph Three: We, as a committee, understand the importance for the Pima County Economic Development Plan. A strong Pima County is important to us all. To that end the VCAB and it collaborating members will continue to invest time to get community input and support for the items on the next proposed bond issue. Travis LeDuc objected to the paragraph since Vail is not included in the plan. Peter Minot pointed out that this was not an endorsement. It is carefully coined. J J Lamb will work on the wording of the letter.
Susan Romero: Chair Katz introduced Susan Romero as the Pima County Bond Advisory Committee District 4 Representative. Susan works to Canyon Ranch. She feels there is a lack of community services in Vail. She will work hard to put a focus on and get things for our community.
Vail Community Food Bank: Tony Lawless stated they have been open for a year and feel there is a great need. They are working on grants to fill the needs of the operations of the organization. They would like to be a part of the community center listed in FM108.
Strategy: Chair Katz as Susan Romero her advice on a strategy to protect our five areas of support. She responded making your projects noticed. Travis LeDuc moved and J J Lamb seconded that the committee submit communications to all members of the bond advisory committee so they are received the day of their meeting and that the format be as an executive summary to carry more weight. Passed unanimously.
Next Pima County Bond Committee. The next meeting of the Pima County Bond Advisory Committee is March 29, 2013 at 8 a.m. at the Murphy-Wilmot Library, located at 530 N. Wilmot Road.
Next VCAB Bond Committee Meeting. Members set Tuesday, May 7^th, 5:30 p.m., for the next meeting.

Respectfully Submitted:

Anne Gibson

VCAB Community Development Committee
Thursday, April 12, 2012
4:30 p.m.

Minutes

A meeting of the VCAB Community Development Committee was held on Thursday, April 12th, 2012, 4:30 p.m., at the Vail Education Center, 13801 E. Benson Highway.

Attending were: Rob Samuelsen, George Mower, Travis Le Duc, Mark Tate, Mary Ann Cleveland, Dick Katz

Items discussed were as follows:

Del Lago Park
We are waiting for a response from the county to see if they have any ideas on a trust company to hold the land.

Phil Swaim had not yet found the archaeological cultural studies for the property.

Incorporation
The committee was updated regarding the status of incorporation.

HOA Meeting
A date of Thursday, May 26 was set for the first annual HOA meeting. Dick was to check with the Del Webb HOA for use of its community room. MaryAnn agreed to send out invitations when we’re ready to send them out. Agenda was discussed to include an update on VUSD funding and schools and on Vail incorporation. The budget was set at $125.

VCAB Community Development Committee
Thursday, March 8, 2012
4:30 p.m.

Minutes

A meeting of the VCAB Community Development Committee was held on Thursday, March 8th, 2012, 4:30 p.m., at the Vail Education Center, 13801 E. Benson Highway.

Attending were: Rob Samuelsen, George Mower, Travis Le Duc, Mark Tate, Mary Ann Cleveland, Dick Katz

Items discussed were as follows:

Del Lago Park
The committee decided to explore the option of forming a holding company so that the park and Pulte funds could be transferred to a trustee.

Phil Swaim had not yet found the archaeological cultural studies for the property.

Incorporation
The committee was updated regarding the status of incorporation.

By-Laws & Finance Committee

Anne — Mon, 09 Apr 2012 21:38:35 +0000

Vail Community Action Board

Finance Committee Meeting

March 15, 2013

Members Present: Dick Katz, Anne Gibson, Molly Gilbert, Joe Heller, David Hook

Call to order

Meeting called to order at 3:05

Old business

No old business

New business
1. Proposed, Excel based format for financial reporting Action Dick Katz

Safe Routes will be changed to Safe Travel under both expenses and income due to program being discontinued; Office supplies and liability insurance will become individual line items; add Administrative budget line for PO Box and office supplies;

Anne moved to accept the budget with the discussed changes; seconded by Joe Heller, motion passes unanimously

Proposed committee budgets for 2013 FY. Action Dick Katz

Dick presented Finance Planner which includes current balance, proposed budgets by committees and estimated income and expenses; Dick proposed transferring $4219 and $515.27 to SPOC budget; Anne motioned to accept transfer, David Hook seconded, motion passes unanimously

Dick presented committee budgets developed 3/14 by committees; committee requests exceed projected income by $5,000 and would deplete existing funds; group discussed focusing next meeting in April on fundraising and how to address the issue; want to bring in outside moderator for meeting; committee did discuss some different alternatives to increase funding including sponsorships, other events, etc.; Finance committee will distill information down to present to VCAB for finance discussion; committee discussed brick committee and potential sales; Joe requested using the word income instead of revenue; removing recognition dinner expense and income; question was asked whether some funding could come from Vail once it incorporates – doubtful because VCAB serves larger area than proposed boundaries; Molly suggested using a crowdfunding campaign; Anne and Dick showed that a PayPal account has been established for the VCAB;

Other business? (Carryover from the Exec. Comm. or SPOC, or?)

Good and welfare

Adjournment

David Hook motioned to adjourn, Dick Katz seconded, motion passes unanimously

Vail Community Action Board
BY LAWS AND FINANCE COMMITTEE
WEDNESDAY, MAY 2, 2012

Notes

A meeting of the By Laws and Finance Committee was held on Wednesday, May 2nd at 9:30 a.m. at the table outside the office of the Vail Community Action Board (VCAB).

Members present were Chair Tom Waldron, Anne Gibson, Joe Heller and Dick Katz.

Items Discussed and Their Disposition were as follows:

The committee spent until after noon discussing and editing the following documents:
1) VCAB Membership Agreement
2) VCAB Financial Request
3) VCAB Code of Ethics
4) VCAB Job Descriptions

The next committee meeting will be Wednesday, May 16th at 9:30 a.m. at the table outside of the VCAB office. At that meeting we will deal with By laws, Uniform Rules of Procedure, VCAB Organization and the Time Line. There will be no meeting in July.

Notes by
Anne Gibson

Vail Community Action Board

BY-LAWS AND FINANCE COMMITTEE

Wednesday, March 7, 2012

Notes

A meeting of the By-Laws and Finance Committee was held on Wednesday, March 7^th, 3:30 pm. Outside the VCAB office in the Vail Education Center 13801 E. Benson Highway.

Members present were: Chair Tom Waldron, Anne Gibson, Joe Heller and Richard Katz.

Items discussed and their disposition were as follows:

Time Table: Chair Tom Waldron addressed members of the committee suggesting that the committee not feel any pressure to move rapidly. As it stands now, the VCAB is part of the Vail Unified School District. At the May 12^th retreat members may decide if they wish to remain a part of the VUSD, become independent of the District, or divide with some members remaining the VCAB and others forming their own organization. In either case adjustments maybe needed to be done to the by-laws.
By-Laws Revisions: Members reviewed the by-laws making more revisions. It was decided to give the by-laws an additional read at the April meeting and then move on to examining the other documents governing the VCAB. This is unless additional questions arise.
Sequence of Events: Anne Gibson and Joe Heller are to put together a calendar of events to ascertain the flow of the annual calendar. The calendar will be ready for the April 4^th meeting.
Letter From District: A letter has been requested from John Carruth to determine the VCAB’s status to the Vail Unified School District. John Carruth did not feel comfortable in writing this letter and suggested that he, Superintendent Calvin Baker and Chief of Finance John Filippelli meet to draft such a letter. With school break causing vacations, it is hope to have the letter by the April 4^th meeting.

Meeting Notes by

Anne Gibson

General Membership Meeting

Anne — Thu, 22 Mar 2012 21:41:19 +0000

Vail Community Action Board

VAIL COMMUNITY ACTION BOARD

GENERAL MEMBERSHIP MEETING

Thursday, May 9th 2013

5 p.m, BLUE Room

Meeting Minutes

Members Present:

John Carruth, Mike Carson, Mary Ann Cleveland, Anne Gibson, Molly Gilbert, Mendy Gomez, David Hook, Christian Jennings, Richard Katz, Travis Le Duc, Paul O’Bert, Celina Pargas, Debbie Peck, Paul Short, Phil Swaim, Suzanne Swetnam

I. Call to Order and Welcome: Anne Gibson called the meeting to order at 5:04 PM.

A. Announcements: Anne wished happy birthday to Suzanne Swetnam, Travis LeDuc and John Carruth

B. Thank you to all for the Horseshoe Tournament: To Alex Hodge, Paul and Hilary O’Bert for allowing the tournament on their property and operating it. Thanks to the VCAB members who pitched in to make it a success. John Carruth, Anne Gibson, Molly Gilbert, Mendy Gomez, Suu Holtslander, David Hook, Christian Jennings, Richard Katz, Paul O’Bert, Celina Pargas, Debbie Peck, Suzanne Swetnam and Mark Tate. See slide show from horseshoe tournament as you come in. Photos by Suu and Anne

C. The executive committee is working to fill the vacant slots on the VCAB to have the new members at the July meeting. The executive Committee has sent a letter to Pima County Administrator Chuck Huckelberry requesting he appoint a member of his staff to attend our monthly VCAB meetings as an officio member. The letter is in your packet. This person would fill the ex officio slot vacated by Vanessa Felty. If you wish to nominate someone for membership, please let me know and I will provide you with the application form to do so

D. In the consent agenda is a letter to the United Way expressing the decision of the executive that we support the United Way and will continue to support the United Way and its programs but do not feel there is a need for a Memorandum of Understanding.

Anne requested moving Agenda item IV Old Business presentations ahead of Committee Meetings to which group concurred.

Presentation made by Phil Swaim for Del Lago Park; Ongoing project since 2003; Committee is close to resolution and are asking VCAB to become a trustee for the land

2013 Budget: Dick Katz presented Finance Planner and explained that the financials are different this year because of VCAB incorporating; VCAB voted to have a balanced budget and has cut operating and funding requests by 47%.

Anne Gibson presented on Colossal Cave Road Improvements; Pima County dropped the project and the Vail Community had meeting to ask what happened to the project; Some of the money was spent elsewhere; County is willing to provide a turn lane in to Old Vail Middle School and into Acacia with Vail School District paying for the improvements; a few small projects moving forward this summer

II. Committee Break Out Sessions: 5:54 p.m.

III. CONSENT AGENDA: Travis Le Duc motioned to accept consent agenda; David Hook seconded, motion passes unanimously

Committee Reports

Community Affairs – Days of Caring and have students bring cans of food to football games with rewards for so many cans of food
Community Development: Safe Routes is going into design phase; Del Lago Park with further discussion of previous presentation;
Fund Raising: recap of Horseshoe Tournament; Brainstorming session scheduled for 6/22, developed a list of group members to develop ideas for a bigger money raising event – helicopter golf-ball drop; no report from Brick Committee – group suggested trying to sell bricks to parents of graduating seniors outside graduations occurring at Empire High School
VSAT – no report as they did not meet

IV. Motion made to adjourn at 7:00, John Carruth motioned to adjourn, John Carruth and Mike Carson seconded, motion passes unanimously

Respectfully submitted,

Molly Gilbert

Membership Meeting

Thursday, April 11, 2013

5:00 pm, Green Room

Meeting Minutes

Members Present:

John Carruth, Mary Ann Cleveland, Vanessa Felty, Lucreia Free, Anne Gibson, Molly Gilbert, Mendy Gomez, Joe Heller, Suu Holtslander, David Hook, Ted Hullar, Christian Jennings, Richard Katz, JJ Lamb, Travis Le Duc, Peter Minot, Paul O’Bert, Celina Pargas, Debbie Peck, Paul Short, Suzanne Swetnam, Mark Tate

Guest: Allison Titcomb

I. Call to order and welcome: Anne called the meeting to order at 5:10

Acknowledged Celina Paragas who is going to El Paso for Key Club; Christian Jennings who is running for student body president at Cienega; happy birthday to Molly Gilbert, Dick Katz and JJ Lamb

Vanessa Felty is resigning her position from VCAB due to United Way regulations prohibiting its employees from serving on non-profit boards, will continue on Days of Caring Committee and the Annual Meeting Committee. Paul Short has completed a grant; Horseshoe Tournament – April 20, 2013, starting to get more registrations; anonymous donor has agreed to sponsor 4 teams; accepting team resignations up until day of event; Vail Chamber of Commerce awarded 4 scholarships to Vail SD students; Peter Bacus donated $1,000 next year for Boys and Girls Club

II. Call to the Audience: Anne Gibson asked members to share why they came onto the VCAB and why they are staying.

III. Consent Agenda: Items H & J removed by Anne Gibson to be discussed at the May meeting; Motion made by David Hook and seconded by Suzanne Swetnam, passes unanimously

IV. Old Business: 2013 Budget, Dick discussed current budget process and that the 2014 process will start earlier than this year’s budget so budget can be approved earlier in the year; Motion made by Debbie Peck and seconded by John Carruth, passes unanimously

Anne Gibson introduced Allison Titcomb; Allison led group through session to guide group; final summation for commitment of VCAB members:

What Can VCAB do?

Succinct focus across the committee – trim tree
Clear focus on task and greater picture for outcome
Defining the group an committees – communication
Incorporation – sustainability (environment), visibility to county (underrepresented), more participation
Understand the roadmap to the “deliverable” (and what is the deliverable)
Single minded and more rounded

V. New Business

VI. Good and Welfare: Legally Blonde at Cienega with Jared Free (Lucretia Free), Suu Holtslander is leading trip to Haiti focused on volunteerism, Vanessa Felty announced United Way has quarterly meetings focused on community coordination that VCAB members are welcome to attend; Mark Tate – Greater Vail Community Services received its Certificate of Occupancy and has started distributing food boxes, website is www.greatervailcommunityservices.org;

VII. Adjournment: Motion made to adjourn by Peter Minot and seconded by Mendy Gomez, motion passes unanimously; meeting adjourned at 7:10 pm

Respectfully Submitted by

Molly Gilbert

VAIL COMMUNITY ACTION BOARD

GENERAL MEMBERSHIP MEETING

Thursday, February 7th, 2013

5 p.m. Blue Room

Minutes

Members present: Janine Aguilar, Claudia Anderson, John Carruth, Mike Carson, Mary Ann Cleveland, Bob Dytko, Lucretia Free, Charlotte Fugett, Anne Gibson, Molly Gilbert, Mendy Gomez, Joe Heller, Suu Holtslander, David Hook, Ted Hullar, Christian Jennings, Richard Katz, J J Lamb, Celina Pargas, Debbie Peck, Rob Samuelsen, Rebecca Schulte, Paul Short, Phil Swaim, Suzanne Swetnam, and Mark Tate. Guests were: Michael Fennema, Ailene Ibanz, Ben Kaigler, and Tom Kaigler,

I. Call to Order and Welcome 5 p.m. Anne Gibson

II. Call to the Audience: See posting.

III. Get Dinner and Take It to Committee Meetings

IV. Dispersing To Committee Meetings 5:15 p.m.

Assignment to Set Committee Goals for 2013 with a Plan of Action.

A. Community Affairs Claudia Anderson

B. Community Development Rob Samuelsen

C. Fund Raising Debbie Peck

D. Vail Student Action Team Paul Short

V. Business Meeting 6 p.m.

Called to order at 6:02 pm by Anne Gibson

A. Consent Agenda Action Anne Gibson

All items on the consent agenda may be acted on with one action. No discussion will be allowed of consent agenda items. Any member may ask to have a consent agenda item removed.

Motion made by Rob Samuelson, seconded by Mike Carson; passes unanimously.

1. Minutes from the December 13, 2012 Meeting

2. Treasurer’s Report. Report Attached.

B. Amended VCAB Structure - Moving the Bond Action David Hook

Committee from Community Affairs to CDC

C. Letter to Bond Commission Action Dick Katz

Letter attached.

6:20 p.m.

D. Committee Reports:

1. Community Affairs Action Claudia Anderson

Claudia presented proposed changes to committee of merging community relations and community media events together; submitted goals and plan of action; Phil Swaim asked about some overlap between committees regarding outreach/communication

2. Community Development Action Rob Samuelsen

Rob Samuelson introduced Dick Katz to report on Del Lago Park goals; committee working to close out Del Lago Park project; developing roadmap of steps and actions; working to set up meetings with related parties and a town-hall meeting; final agreement on MOU and transfer of land; MOU for Del Largo Park has been submitted to Pima County already; Mary Ann Cleveland is heading up HOA effort; Rob Samuelson read goals: re-evaluate last year’s meetings and see how to improve with a second HOA meeting; Rob Samuelson spoke about Safe Routes to School – Vail grant for $400,000 is last project to be funded under this program to build pathway along Mary Ann Cleveland Way; committee will continue to push the grant forward; Dick Katz presented on government committee goals: identify areas of mutual interest with Pima County and be vigilant about promoting these issues; organizing committee; draft letter to Larry Hecker requesting bond requests remain on proposed bond; continue to work with Pima County on bond requests

3. Fund Raising Action Debbie Peck

Debbie Peck presented on three committees: Horseshoe Committee, Mad Hatter and Brick Committee; group developed mission statement for why VCAB does fundraising; Mad Hatter plan of action: identify honorees, identify co-chairs and roles, date for next event, fundraising goal of $4,000, theme, and soliciting silent auction items now; horseshoe committee: cost, date, location are set: April 20, 2013 from 10 – 5, $25/person and $50/team, can have up to 64 teams compete, food needs to be decided and determine food vending goal, develop advertising strategy and expenses related to event; brick committee, chaired by Jeanine Aguilar: decide on cost of bricks, assess how many bricks already at Empire, develop new order form, need co-chair for committee, Jeanine Aguliar to work with Bonnie Vining on process, develop fundraising strategy and advertising strategy; Suzanne Swetnam requested if there was a master calendar for VCAB events

4. Vail Student Action Team Action Paul Short

Paul Short presented goals: strengthen programs for Greater Vail Community, presented by Christian Jennings and Michael Fenema: hold auction of art pieces from around Vail and performances by middle-school, high school and community members; want to expand love of arts in the community, advertise with flyers in schools and community, 60% of proceeds goes to artist, 40% to VSAT, budget includes insurance, refreshments and want to hold first event in 2014; Celina Pargas presented on health fair to promote mental, physical and emotional health, events targeted towards adults and kids, goal is to educate people on how to make better choices, event held at Cienega, budget for food, security, also looking to do sponsorships and other groups that can help support the event; Lucretia Free suggested other community people who could be included to make it a broader Vail initiative; Mendy Gomez suggested starting a community garden and share program; Charlotte Fugett suggested adding career component to the day; Mendy Gomez mentioned that there was a health fair at Rincon Vistas that was a joint venture with VCAB; Suzanne Swetnam suggested including hospitals; Mendy Gomez suggested adding bullying to agenda;

Phil Swaim motioned to accept committee plans and goals, MaryAnn Cleveland seconded; motion passed unanimously

Anne asked group for feedback on new meeting structure; group felt they got a lot done, but some groups would like some more committee time to get through more of their agenda;

VI. Announcements/ Good and Welfare 6:50 p.m. Anne Gibson

Next horseshoe tournament meeting 2/21, at 5 pm in Quail Room; SPOC meeting 2/28 in Quail Room at 5 pm; Mendy Gomez complimented Vail Academy First Robotics team on their interviews; Rob Samuelson, Vail Incorporation Committee is starting a petition to hold a ballot for incorporation, 2/20 goes to City of Tucson to waive 6 mile rule; Rebecca Schulte asked about Vail Pride Day and if everything was ready for the day; Bob Dytko still needs bios for everyone on VCAB for the website, can add events to the website for business, 810 word limit for bios, email to send info to is bdytko@cox.net

VII. Adjournment 7 pm.

David Hook moved to adjourn, Ted Heller seconded

February 7, 2013

Lawrence M. Hecker, Chairman

Pima County Bond Advisory Committee

C/O Hecker & Muehleback

Rockwell Building

406 West Franklin Street

Tucson, AZ 85701

Dear Chairman Hecker:

The Vail Community Action Board’s Pima County Bond Committee, is made up of representatives from the Vail School District, the Vail Preservation Society, Colossal Cave Mountain Park, the Vail Chamber of Commerce, and other Vail community leaders.

We understand the importance for the Pima County Economic Development Plan. A strong Pima County is important to all of us. With that in mind the Vail Community Action Board has invested time to get community input and place items on the next proposed bond issue. These items include:

FM 108 East side Gov’t $14,000,000

HP 109 Vail Historic Sites $250,000

FM 79 Colossal Cave Mountain Park $535,000

A portion of PR 280 School Partnership $15,000,000

In order to better understand and support the 2014 Bond initiative as it moves forward, we would like to be more involved in the process, understand the criteria to be used, and shape the timing of approved items.

We, as a committee are prepared to support keeping these items on the proposed 2014 bond and will be happy to meet with you to discuss the future of these items.

Thank you for your consideration on this matter.

Richard Katz

Chairman

Vail Community Action Board

Pima County Bond Committee

CC: Pima County Supervisor Ray Carroll

Pima County Manager C. H. Huckleberry

Vail Bond Advisory Committee Representative Susan Romero.

Colossal Cave Mountain Park

13801 E. Benson Highway ¨ P. O. Box 790 ¨ Vail, AZ 5641 ¨ 520-879-3916 ¨ Emailkatz46@netzero.com

Vail Community Action Board

Finance Sub Committee

Member Summary As of December 31, 2012

The Finance Sub Committee has worked through many tasks during the year.

Determining and training a suitable replacement for the current Treasurer.
Revising and automating the Financial Reports.
Assisting the Committees and fund raising projects.
Assisting in the VCAB incorporation.
Assisted in revising the VCAB Bylaws and associated documentation.

Our current financial position is as follows:

1/1/12 VCAB beginning balance $13,769.40

2012 Income $10,440.22

2012 Expenses $11,936.88

12/31/12 Ending Balance $12,272.74

Subject to audit

Committee balances 3/31/12 6/30/12 9/30/12 12/31/12

CDC $296.00 $296.00 $296.00 $296.00

SPOC $5,352.85 $4,261.54 $4,019.29 $3,478.19

Brick $3,360.00 $2,451.08 $2,451.08 $428.92

Days of Caring $1,460.00 $1,460.00 $980.18 $730.18

Mad Hatter $3,977.00 $3,977.00 $3,977.00 $7,219.04

YOST/VSAT $72.42 $72.42 $72.42 $72.42

Total $14,518.27 $12,518.04 $11,795.97 $12,234.75

Less encumbered funds $54.37 $ 1,014.23 -$47.99

Overall Balance $14,518.27 $12,463.67 $10,781.74 $12,272.74

Joe Heller Treasurer

Dick Katz Finance Committee Chair

VCAB Annual Meeting Minutes
January 10, 2013

Present:
Janine Aguilar, Claudia Anderson, John Carruth, Mary Ann Cleveland, Venessa Felty, Lucretia Free, Anne Gibson, Molly Gilbert, Mendy Gomez, Joe Heller, Suu Holtslander, David Hook, Ted Hullar, Christian Jennings, Richard Katz, JJ Lamb, Travis Le Duc, Peter Minot, Paul O’Bert, Celina Pargas, Debbie Peck, Rebecca Schulte, Paul Short, Phil Swaim, Suzanne Swetnam, Mark Tate

I. Call to order and Welcome Anne Gibson
The meeting was called to order by Anne Gibson at 5: 45 pm; Anne announced Claudia Anderson was elected as president of the Vail Unified School District Governing Board

II. Induction of New Members Paul Short, Claudia Anderson and Mark Tate
Anne introduced the members of the nominating committee: Paul Short, Mark Tate and Claudia Anderson; introduced new student members: Celina Pargas and Christian Jennings; Anne explained they are full members of the board with voting privileges

III. Installation of officers Paul Short, Claudia Anderson and Mark Tate
Paul Short introduced the 2013 officers: Anne Gibson, president, David Hook, vice-president; Molly Gilbert, secretary; treasurer, Dick Katz; officer-at-large, Joe Heller

IV. Annual 2012 Treasurer’s Report Joe Heller
Joe Heller provided the 2012 annual financial report
Vail Community Action Board
Finance Sub Committee
Member Summary
As of December 31, 2012
The Finance Sub Committee has worked through many tasks during the year.
• Determining and training a suitable replacement for the current Treasurer.
• Revising and automating the Financial Reports.
• Assisting the Committees and fund raising projects.
• Assisting in the VCAB incorporation.
• Assisted in revising the VCAB Bylaws and associated documentation.
Our current financial position is as follows:
1/1/12 VCAB beginning balance $13,769.40
2012 Income $10,440.22
2012 Expenses $11,936.88
12/31/12 Ending Balance $12,272.74
• Subject to audit
Joe Heller Treasurer
Dick Katz Finance Committee Chair

V. MOU with Vail School District David Hook
MOU and letter approved by SPOC; motion made by Anne Gibson, moved by Dick Katz, seconded by Joe Heller; passes unanimously

January 18, 2013

Members of the Vail Unified School
District Governing Board
Superintendent Calvin Baker
P. O. Box 800
Vail, AZ 85641

Dear Members of the Governing Board and Superintendent Baker,

The Vail Community Action Board (VCAB) is requesting to enter into a Memorandum of Understanding (MOU) with the Vail Unified School District (VUSD) to further the interest of both parties.

The VCAB deeply appreciates the support given it by the VUSD as it has struggled from being a neophyte to now a late teen. We have this year become an Arizona State corporation, submitted our application to the federal government to establish our nonprofit status, opened our own checking account removing all of our assets from the District’s business office, secured our own insurance policy with $1 millions in liability coverage, opened a Vail post office box and most importantly developed a sense where and how to meet the needs of our greater Vail area.

While we have and are making great strides, we still need your help to reach the level to stand completely on our own. We have attached a copy the MOU we hope the VUSD will agree to continue our partnership. Our needs have greatly lessened with respect to the District, but there are still those that are necessary if the VCAB is to continue to grow and function.

Thanking you we remain,

Anne Gibson David Hook Dick Katz
President Vice President Treasurer

Molly Gilbert Joe Heller, PhD
Secretary Executive Committee

MEMORANDUM OF UNDERSTANDING
1-19-13

Working together brings out the best of all things for a community. With this thought in mind the Vail Community Action Board, Inc. (VCAB) and the Vail United School District (VUSD) enter into this Memorandum of Understanding (MOU).
The mission of the VCAB is to effect positive change through collaboration among residents, schools, businesses, government entities and other, and to help facilitate a safe and healthy environment. The major purposes of the VCAB are to support the community by listening to community needs, advocating shared solutions and providing ongoing feedback.
By its mission and purpose of the VCAB serves the VUSD.
In exchange for its community services, the VUSD will continue to provide an office, meeting rooms, technology from internet service and web site to telephone, copying services and those services necessary in establishing a good working relationship.
This MOU to take affect January 1, 2013 and is to be reviewed annually.

____________________________________ _____________________, 2013
Calvin Baker, Superintendent Date
Vail Unified School District

____________________________________ _____________________, 2013
Anne Gibson, President Date
Vail Community Action Board, Inc.

VI. New Meeting Procedure David Hook
David presented new meeting format – shorter dinner/networking time, break
into sub-committee meetings and then re-group as larger group for business meeting

VII. Maryann McCleveland moved to adjourn the meeting and David Hook seconded motion
COMMUNITY ACTION BOARD MEETING
Thursday, December 13th, 2012
Vail Education Center –Blue Room
5 – 5:30 p.m. Dinner/Networking 5:30 – 7:30 p.m. Meeting

Mission: The mission of the CAB is to effect positive change through collaboration among residents, schools, businesses, government entities and others, and to help facilitate a safe and healthy environment.
Purpose: The major purposes of the VCAB are to support the community by listening to community needs, advocating shared solutions and providing ongoing feedback.

I. CALL FOR ORDER/WELCOME/INTRODUCTIONS: Anne Gibson

II. CALL TO THE AUDIENCE:
This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore action taken as a result of public comment will be limited to directing to study of the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item. All comment will be restricted to three minutes.

III. CORRESPONDENCE/ANNOUNCEMENTS:
A. Meet Your Neighbors at the Tech Park.
B. Chambers County Fair
C. 40 Under 40 – Micha Mortensen, Principal at Desert Sky Middle School, named man of the year
D. Introduction of retiring Rincon Valley Fire Chief Karen Lundberg and incoming fire chief Jayme Kahle; VCAB purchased brick in honor of work by Chief Lundberg
E. Thank you letter from Rosemary McCain for Mad Hatter and Glitzy Tie event
F. Anne announced that YMCA board had approved fund-raising campaign

IV. CONSENT AGENDA: All items on the consent agenda may be acted on with one action. No discussion will be allowed of consent agenda items. Any member may ask to have an agenda item removed. Suu Holtslander asked to have item A removed – Suu in attendance at last meeting, Anne Gibson requested change Catalina Foothills Community Services to Catalina Community Services under Item A
A. Approval of November 18 Minutes Action
B. Resignation of Margaret Steuer Action
C. Approval of insurance policy from County Action
Finance for $1,456 with $1M liability

V. NEW BUSINESS:
A. Presentation of VSAT VCAB candidates Info Paul Short
Paul introduced Christian Jennings and offered apologies for Celina Paragas who was home ill

B. Election of Officers and VCAB members – appointment of Tellers Paul Short

C. Web site committee Action David Hook
SPOC presented a proposed website committee mission; Anne called for motion, made by Debbie Peck, seconded by Mendy Gomez; Discussion: Bob Dytko suggested adding promoting website to mission of committee; this can be updated once committee formed; passed unanimously; David Hook announced that SPOC has asked Bob Dylko to serve as interim chair until the end of 2012; motion made by David Hook, seconded by Travis LeDuc; passed unanimously

D. Annual meeting Info Suzanne Swetnam
Vanessa Felty co-chairing with Suzanne; Anne Gibson created PPT; guest speaker with Doctor Ditka to work with VCAB

E. VCAB structure – sign up for committee Action David Hook
David Hook presented revised structure (chart attached); Anne discussed that it is possible to serve on a fundraising committee and community committee; David Hook called for VCAB to accept structure; John Carruth made motion; Paul Short seconded; Discussion: Joe Heller discussed that some committees only serve for a short period of time; Janine Aguilar asked about Days of Caring breakfast which is now Fill the Bus; Anne called for vote; motion passed unanimously

F. Vail Pride Day – staff appreciation Action Mark Tate
Mark Tate purchased gifts for Vail Pride Day (2/15/2013) for door prizes; purchased IPad, Kindle Fire, Apple Box and digital camera; committee members need to be at event at 10:30, Volunteer luncheon is on 2/14/2013; no action needed as approved at earlier meeting

G. SPOC Report Info David Hook
Anne Gibson announced proposed new committee structure that would lead to new meeting structure of once a month for committee members; David Hook discussed Wholonomy consultants recommendations for VCAB structure; committees would meet same night as VCAB meeting with brief report out to entire group; David presented about similar meeting format he viewed; Paul Short stated that VSAT group would not be able to make Thursday meeting, group will most likely continue regular meetings in light of challenges for students; Discussion that some group members do not like approach of consultants and suggested changes; concerns about timing of committees

H. Fund-raiser – Horseshoe contest – Paul O’Bert Action David Hook
Paul O’Bert explained the event in its 6th year, offered to use this as a fundraiser for VCAB; date is 4/20; location by Rincon Creek; Anne announced that Paul needs a committee to help with planning; Mendy Gomez and Suzanne Swetnam volunteered to be on committee

VI. OLD BUSNESS:
A. Mad Hatter, Glitzy Tie Info Debbie Peck
Total profit of $2, 666 from event; fewer ticket sales this year
B. Election Results
Christian Jennings and Celina Pargus elected as VSAT members
Joe Heller – Executive member at large
Dick Katz – Treasurer
Molly Gilbert – Secretary
David Hook – Vice president
Anne Gibson – President

V. GOOD AND WELFARE: Anne read email from Rob Samuelson

W. ADJOURNMENT: 6:59 Debbie Peck 1st, Molly Gilbert 2nd
VAIL COMMUNITY ACTION BOARD MEETING
Thursday, November 8th, 2012
Vail Education Center –Blue Room
5 – 5:30 p.m. Dinner/Networking 5:30 – 7:30 p.m. Meeting

A meeting of the Vail Community Action Board was held on Thursday, November 8, 2012 at 5:00 p.m. in the Blue Room at the Vail Education Center, 13801 E. Benson Highway.

Those present were members: Claudia Anderson, John Carruth, Mike Carson, Bob Dytko, Charlotte Fugett, Anne Gibson, Mendy Gomez, Joe Heller, David Hook, Ted Hullar, Dick Katz, Travis Le Duc, Peter Minot, Paul O’Bert, Debbie Peck, Rob Samuelsen, Becky Schulte, Paul Short, Suzanne Swetnam and Mark Tate.

The following items were discussed and their disposition was as follows:

I. CALL FOR ORDER: President Anne Gibson called the meeting to order at 5:30 p.m.

II. INDUCTION OF NEW MEMBERS: Paul Short, 2012 Nominating Committee Chairman, presented Mike Carson, Bob Dytko, Ted Hullar and Paul O’Bert with their VCAB pins. New member orientation will be Thursday, November 15th, 5 p.m., in the Blue Room.

II. CORRESPONDENCE/ANNOUNCEMENTS:
A. Anne Gibson called on Mark Tate. Mark Tate announced that an official agreement had been reached with Catalina Foothills Community Services to be their affiliate to serve the greater Vail area. They will be the official representative for the Vail area to the Tucson Food Bank.
B. Anne Gibson shared that the VCAB is now officially an Arizona state corporation. The 28 pages plus narrative are ready for the federal government for our non-profit status.
C. The Chamber is holding its annual Vail Country Fair. Suzanne Swetnam and Anne Gibson are working the booth from 9 a.m. to 1 p.m. Becky Schulte will work the booth from 1 p.m. to 4 p.m. Vanessa Felty will be there from 4 p.m. to 5 p.m. Paul O’Bert will man the booth from 1 p.m. to 5 p.m.

III. CONSENT AGENDA:
A. Rob Samuelsen moved and Charlottee Fugett seconded to approve the items on the consent agenda including the revised Articles of Incorporation, a list of VCAB member’s terms, the resignation of George Mower and the approval of the Minutes from the October 11th, 2012 meeting. Passed Unanimously.

IV. NEW BUSINESS:
A. Nominating Committee Officers: Nominating Committee Chairman announced the slate of officers for the 2013 years. They are Joe Heller, 5th executive committee member; Dick Katz as Treasurer; Molly Gilbert as Secretary; David Hook as Vice President; and Anne Gibson as President. Elections will be held at the December VCAB meeting. Mark Tate moved and Suzanne Swetnam seconded to accept the slate from the nominating committee. Passed unanimously.
B. Revision to By-Laws second read: David Hook moved and Travis Le Duc seconded to accept the revisions to the by-laws as presented. Passed unanimously.
C. Web Site Committee: Item tabled until the December VCAB meeting.
D. VCAB Structure: After extensive discussion it was decided to send the structure and committee sign up form back to SPOC for revision.
E. Vail Pride Day – Staff Appreciation Luncheon: Rob Samuelsen moved and John Carruth seconded to allow Mark Tate $500 to purchase gifts on Black Friday for a staff drawing to be awarded at the VPD’s Staff Appreciation Luncheon. Passed unanimously.

V. OLD BUSNESS:
A. HOA Meeting & Town Hall Results: Rob Samuelsen reported the HOA meeting did not have the attendance from the HOA’s as hoped. Those there felt it was informative and would like for the VCAB to do it again. The program included the broker for the Wal-mart and other stores to be located at Houghton and Mary Ann Cleveland Way, information from the Vail School District on their new K-8 school on Mary Ann Cleveland, information on incorporation, the Meet Your Neighbor program at the U of A Tech Park and Anne Gibson speaking about the VCAB. The charge of Vision Quest is now completed.
The town hall had around 250 people present. Most of those asking questions do not live in the boundaries. Most people left feeling informed.
B. Pima County Bond Commission: Dick Katz spoke to the Pima County Bond election and its postponement until November 2014. He said he shall be attending the Board of Supervisor’s meetings.
C. Mad Hatter, Glitz Tie: Debbie Peck stressed the importance of members attending or sending others to the Mad Hatter. It is the VCAB’s one big fundraiser. The date is Saturday, December 1st.

VI. GOOD AND WELFARE:
A. Everyone congratulated Becky Schulte for the success of the United Way’s Days of Caring.
B. Peter Minot, president of the Greater Vail Area Chamber of Commerce announced that the chamber is leasing 1,200 square feet of space near the Vail Post Office (where Curves used to be) for a tourism offices to serve the Greater Vail Area Community Services.
C. Joe Heller was recognized as the recipient of the National Philanthropy Day.
VII. ADJOURNEMENT: Suu Holtlander moved and Joe Heller seconded to adjourn the meeting. Passed unanimously.

Respectfully Submitted:
Debbie Peck, Secretary

VAIL COMMUNITY ACTION BOARD MEETING

A meeting of the Vail Community Action Board was held on Thursday, October 11th, 2012 at 5:00 p.m. at the Vail Education Center, 13801 E. Benson Highway.

Those present were members: John Carruth, Lucretia Free, Charlotte Fugett, Anne Gibson, Molly Gilbert, Mendy Gomez, Joe Heller, David Hook, Dick Katz, J J Lamb, Travis Le Duc, Peter Minot, Debbie Peck, Rob Samuelsen, Paul Short, Suzanne Swetnam and Mark Tate. Patrick Heater attended as a guest of Dick Katz.

The following items were discussed and their disposition was as follows:

I. CALL FOR ORDER: President Anne Gibson called the meeting to order at 5:30 p.m.

II. CORRESPONDENCE/ANNOUNCEMENTS:
A. Members present sang Happy Birthday to Mary Ann Cleveland, October 12th; Lucretia Free, October 16th; Phil Swaim, October 18th and Paul Short, October 29th.
B. President Gibson asked for a moment of silence for Linda Katz, Dick Katz’s wife, who will under go extensive surgery on Monday, October 15th.
C. President Gibson explained the Vail School District and the VCAB will have a new MOU. The MOU will be similar to the current, but will excluding all services from the business office.
III. CONSENT AGENDA:. Anne Gibson removed item C. Treasurer’s Report. Rob Samuelsen moved and Suzanne Swetnam seconded to approve the Consent Agenda without item C. Passed unanimously.
A. Nominee addition of Bob Dytko to replace Shreen Kahn Action
B. Approval of September 13th Minutes Action
D. Checking Account at Bank America Action
E. Two Signatures, Dick Katz, Joe Heller, David Hook Action
F. Mad Hatter contract with Intuit for VISA Action
Lucretia Free moved and Rob Samuelsen seconded to approve Item C, the Finance Sub Committee report as of September 30, 1012, showing committee balances and an overall balance of $10,781.74. Passed unanimously.

IV. NEW BUSINESS:
A. Amendment of Articles of Incorporation Revision: David Hook moved and Peter Minot seconded to change the purpose in the Articles of Incorporation to the Mission Statement and Purpose as written in the by-laws before submitting to the Arizona Corporation Commission. Passed unanimously. Passed unanimously.
B. Revision to By-Laws First Read: A discussion was held regarding open meeting laws and if we are in compliance. David Hook asked members to review the amended by-laws and be ready to vote at the next meeting.
C. Appointment of Tellers: Paul Short and Mark Tate were appointed tellers for the election of the new members.
D. Election/ Election Results and Terms: The results and terms according to Nominating Committee Chairman Paul Short were: Fifteen votes for each nominee.
Janine Aguilar 2014, Mike Carson 2014, Bob Dytko 2015, Ted Hullar 2015,
and Paul O’Bert, 2014

V. OLD BUSNESS:
A. VPD Staff Appreciation Program: Mark Tate reported we were seeking three large gifts to be drawn for the winners of the 1,100 employees. We are having a tasting for the two competing caters.
B. Turn Lane Project: Vail Superintendent Calvin Baker, OVMS Assistant Principal Katie Heath, VCAB Member Rob Samuelsen, VCAB President Anne Gibson and the Greater Vail Chamber of Commerce President met with Pima County Superisor Ray Carroll and Director of Pima County Transportation Priscilla Cornelio regarding Vail needs. Peter Minot reported that five projects were selected and prioritized. The top priority is a turn lane or third lane at OVMS. The second was to level the road over the railroad tracks by Success Road. The impression was that follow through would continue on these two projects. The partnership of the school district, Chamber and VCAB will continue to follow up on this issue.
C. Days of Caring: the VCAB’s United Way Days of Caring Stuff the Bus project lead by Rebecca Schulte was a tremendous success. Eight thousand pounds of nonperishable food items were collected and divided equally between Vincent de Paul at St. Rita’s and Vail Community Food Pantry. Travis Le Duc moved and Joe Heller seconded to name Rebecca Schulte chair of the Stuff the Bus project for the next two years. Passed unanimously.
D. HOA/Town Hall Meetings: Rob Samuelsen announced the HOA meeting will be held Thursday, October 25th at 7 p.m. in the bobcat room. Sixty HOAs have been invited. The Town Hall meeting will be held Monday, October 29tth at OVMS. Two hundred people are expected. The Vision Quest committee will complete its charge and be dissolved and the new Incorporate Vail Committee will be started at the town hall.
Anne Gibson passed around a sign-up sheet for the Town Hall. Suzanne Swetnam will coordinate the two registration doors with Mendy Gomez and Lucretia Free manning the North Door and John Carruth and Mark Tate mannin the South Door. Joe Heller will handle the food. Microphone passers are Travis J. LeDuc and Peter Minot. David Hook signed up for clean up.
E. Pima County Bond Commission: Dick Katz stated Vail has no direct representation on commission. The commission is starting over from scratch in its allocations. There is concern Vail will loose its allocation if it is not active in the process. Dick Katz was appointed to represent the VCAB at the meetings. He will also be attending the Board of Supervisors meetings.
F. Community Affairs Committee: David Hook moved and Travis Le Duc seconded to approve the following: The charge of the Community Affairs Committee to be to uphold the VCAB purpose of listening to community needs, advocating shared solutions and providing ongoing feedback. The Community Affairs Committee will seek to identify issues and trends of importance to the greater Vail community and communicate those issues and trends to the VCAB and greater community. Passed unanimously.
G. VSAT Projects: Travis Le Duc moved and Joe Heller seconded to approve either a Health Awareness Day for the greater Vail area or a Musical Art Festival featuring middle school and high school students as a VSAT program for this year’s goal. Passed unanimously.

H. GOOD AND WELFARE: Suzanne Swetnam shared information on a Cemetery tour by the Vail Preservation Society this Saturday starting at the Vail Middle School cemetery. Volunteers will represent deceased people who started Vail.
The U of A Bio Park had a dedicated on 10/11/12.

VI. ADJOURNMENT: David Hook moved and Peter Minot seconded to adjourn at 7:15 p.m. Passed unanimously.

Respectfully Submitted:
Debbie Peck, Secretary
VAIL COMMUNITY ACTION BOARD
GENERAL MEMBERSHIP MEETING
Thursday, September 13, 2012

Minutes

A meeting of the Vail Community Action Board was held on Thursday, September 13th, 2012 in the Bobcat Room at the Vail Education Center located at 13801 E. Benson Highway.

Members present were: Claudia Anderson, Mary Ann Cleveland, Lucretia Free, Anne Gibson, Molly Gilbert, Joe Heller, Suu Holtslander, David Hook, Richard Katz, J J Lamb, Peter Minot, George Mower, Debbie Peck, Rob Samuelsen, Rebecca Schulte, Paul Short, Phil Swaim, Mark Tate, and Suzanne Swetnam. Nominees who were present were Janine Aguilar, Mike Carson, and Paul O’Bert. Other guests included Rosemary McCain Director of the Vail School District’s Community Service Department and Cassanda O’Neill and Sarah Griffits from Wholonomy Consulting.

Items Discussed and their Disposition are as Follows:

I. Call to Order: Anne Gibson called the meeting to order at 5:30 p.m.
II. Approval of Minutes: Peter Minot moved and Rob Samuelsen seconded to approve the minutes from the August 9, 2012 meeting. Passed unanimously.
III. Treasurer’s Report: Anne Gibson reported a balance of $12,403.67 as of the 31st of August. There were $450 in deposits and $290 in expenses during August.
IV. Articles of Incorporation: A boilerplate Arizona form of Article of Incorporation was presented for consideration by the VCAB membership. The Executive Committee had recommended to SPOC that the executive committee plus Richard Katz serve as Incorporators, that the members of the VCAB serve as the Board of Directors and that Pat Egbert serve as the Statutory Agent. There were some typos that need correcting. Joe Heller moved and David Hook seconded to accept in principle the Articles of Incorporation. Passed unanimously.
V. Town Hall Meeting: Members reviewed a flyer and map to appear in The Vail Voice for a Town Hall to be held on Monday, October 29th at 5:30 p.m. at Old Vail Middle School. The Town Hall will focus on the results of the Vision Quest Project and close out the project and establish the new organization of Incorporate Vail.
VI. Wholonomy: Cassandra O’Neill and Sarah Griffits from Wholonomy continued training with members of the VCAB. The program was a follow up to a retreat held by the VCAB. The VCAB had been instrumental in assisting with the entry for the Five Communities grant. The proposal placed in the top ten and received $5,000, which was being used to train the VCAB.
VII. Good and Welfare:
A. Save the Santa Ritas: A Save the Santa Ritas presentation will be held on Wednesday, September 26th and Saturday, September 29th both at 10 a.m. at the Rincon Valley Fire District No. 2.
B. Days of Caring: Becky Schulte reminded everyone that the school food drives for the schools would take place on Wednesday, September 29th with a fun day at Purple Heart Park will be Saturday, September 22nd.
C. Mad Hatter: Debbie Peck reminded members that silent auction items are needed. She requested they be brought to the next meeting.
VII. Adjournment: Peter Minot moved and Claudia Anderson seconded to adjourn the meeting. Passed unanimously.

Debbie Peck
Secretary

Vail Community Action Board
General Membership Meeting
August 9, 2012

Minutes

A meeting of the Vail Community Action Board was held on Thursday, August 9, 2012 at 5 p.m. in the Bobcat Room of the Vail Education Center, 13801 E. Benson Highway.

Members present were: Claudia Anderson, John Carruth, Lucretia Free, Charlotte Fugett, Anne Gibson, Mendy Gomez, Joe Heller, David Hook, Richard Katz, J J Lamb, Travis Le Duc, Peter Minot, George Mower, Debbie Peck, Rob Samuelen, Rebecca Schulte, Paul Short, Margaret Steuer, and Suzanne Swetnam.

Items Discussed and Their Disposition Were as Follows:

I. CALL TO ORDER: President Gibson called the meeting to order at 5:31 p.m.
II. CALL TO THE AUDIENCE: President Gibson read the draft of Call to the Audience statement.
III. CORRESPONDENCE/ANNOUNCEMENTS:
A. Birthdays were announced. Peter Minot on August 9th. Everyone sang. Debbie Peck on September 4th and Suu Holstlander on September 9th.
B. Suzanne Swetnam, J J Lamb, Mary Ann Cleveland, Linda and Dick Katz, and Anne Gibson were thanks for attending the debate between Supervisor Ray Carroll and Sean Collins.
C. A copy of a letter to J.J. Lamb, director of the Vail Preservation Society, in support of an application for a grant proposal Crossroads. The VCAB would be one of many partners.
IV. CONSENT AGENDA: Lucretia Free and Claudia Anderson seconded to approve the consent agenda containing had the 7/19/2012 minutes, Treasurer’s balance of $10,979 and resignations of Greg Durnan and Tom Waldron. Passed unanimously.
V. NEW BUSINESS:
A. Turn Lanes at Acacia and OVMS: Dick Katz moved and Charlotte Fugett seconded to approve a letter to Pima County Superintendent Ray Carroll requesting a meeting with county personnel regarding the approved turn lanes at Acacia Elementary and Old Vail Middle School questioning why they have not been installed. Passed unanimously.
B. VSAT Student Board Seats. Pastor David Hook moved and J J Lamb seconded to allow two one-year seats for students up to 21 years of age who live within the service area and are members of the Vail Student Action Team with all membership rights. Passed unanimously.
C. Nominating Committee Report. Paul Short, chair of the nominating committee, reported they had six candidates to fill six slots. They are Mike Carson, Martie Maierhauser, Paul O’Bert, Samreen Khan, Janine Aguilar and Bob Dytko. Margaret Steuer moved and Peter Minot seconded accepting the slate of candidates.
D. Call to the Public/Audience: The suggested Call to the Public or Audience by Travis Le Duc is: “This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore action taken as a result of public comment will be limited to directing to study of the matter, responding to any criticism or scheduling the matter for further consideration and decision at the a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item. All comments will be restricted to three minutes.” Pastor Hook moved and Travis Le Duc seconded to adopt this statement to be placed on all agendas. Passed unanimously.
E. Fifth Member to the Executive Committee. Lucretia moved and George Mower seconded to add a fifth member to the Executive Committee effecting January 1, 2013. Passed unanimously.
VI. OLD BUSINESS:
A. Community Affairs Committee. Pastor Hook stated that SPOC would like to recommend a Community Affairs Committee. The role would be to provide guest speakers for each meeting to keep member informed of what is going on in the community. Lucretia Free moved and George Mower seconded to have SPOC develop a mission statement for a Community Affairs Committee. Passed unanimously. Pastor Hook will continue to set up a tour of Rosemont as individuals.
B. Days of Caring. Chair Rebecca Schulte reported on her committee meeting held before the VCAB meeting. Wednesday, September 19th will be the school food campaign and Saturday September 22nd will be the fun day at Purple Heart Park. A Vail School bus will travel from school to school picking up the food and bringing it Saturday to the park for a fill the bus. Rebecca Schulte requested help.
C. Mad Hatter: Debbie Peck, chair of the Mad Hatter and Glitzy Tie, stated the luncheon would be Saturday, December 1st at noon at Saguaro Buttes. The cost is $40 per person. A silent auction will be held. Rosemary McCain is being honored.
VII. ADJOURNMENT: Paul Short moved and Mendy Gomez seconded to adjourn the meeting at 7 p.m. Passed unanimously.

Submitted by Debbie Peck, Secretary

General Membership Meeting

March 8, 2012

Minutes

A meeting of the Vail Community Action Board was held on Thursday, March 8, 2012. 5 p.m. dinner, in the Bobcat Room at the Vail Education Center, 13801 E. Benson Highway.

Members present were: Claudia Anderson, Jon Carruth, Mary Ann Cleveland, Lucretia Free, Charlotte Fugett, Anne Gibson, Molly Gilbert, Mendy Gomez, Joe Heller, Suu Holtslander, David Hook, Richard Katz, Travis Le Duc, George Mower, Debbie Peck, Rob Samuelsen, Margaret Steuer, Suzanne Swetnam, Mark Tate and Tom Waldron. Guests were Linda Katz, wife of Dick Katz; and Peter Minot, President of the Greater Vail Area of Chamber of Commerce.

Items Discussed and Their Dispositions were as Follows:

CALL TO ORDER: Anne Gibson called the meeting to order to 5:35 p.m.
APPROVAL OF MINUTES: Tom Waldron moved and Rob Samuelsen second to approve the minutes of the February 9^th, 2012 VCAB meeting as distributed. Passed unanimously.
TREASURER’S REPORT: Joe Heller submitted a Treasurer’s Report showing income of $150 from membership and $414 from United Way workplace contributions and the payment of expenses of $47 for YOST’s meeting, and $700 for Vail Pride Day sponsorship and VPD Centennial Project. Suzanne Swetnam moved and Margaret Steuer seconded to accept the Treasurer’s Report with an ending balance of $8,376.
CORRESPONDENCE AND ANNOUNCEMENTS:
Mark Tate was congratulated for being honored as the Vail District of the Year Volunteer.
Anne Gibson directed members to a letter in their packet from Tony LoMonaco.
Anne Gibson introduced Peter Minot, President of the Greater Vail Area Chamber of Commerce.
Claudia Anderson will be attending ASU’s Lodestar Center’s Scope of the Nonprofit Section: Southern Arizona on April 12^th and will report at the May VCAB meeting.
CONSENT AGENDA:
Claudia Anderson moved to pull item 2. John Carruth moved and George Mower moved to approve the consent agenda less item 2. Passed unanimously. The motion added Tiffany Guenther and Lu Ann Posey to the Mad Hatter committee, Added Dick Katz to SPOC, changed Greg Durnan’s membership status from ex-officio to member-at-large and accepted the resignation of Tony LoMonaco.
It was expressed that item two actually belongs Under New Business, Item D.
COMMITTEE REPORTS:
1. Community Development Committee:
2. Chair Rob Samuelsen reported that Dick Katz has arranged for a meeting on March 21 at 12 noon with John Ward, property manager, and Scott Turner from Pulte to discuss the Ocotillo Ridge Park.
3. 2. He reported we should know the status of the Safe Routes grant within two weeks.
4. 3. The committee is planning a Home Owner’s Association Meeting for the 54 HOA’s to deal with common issues at the tentative date of May 24th at 7 p.m. It is hoped to make this be the beginning of regular meetings.
5. Youth – Out of School Activities: Anne Gibson announced that Paul Short had a job related commitment. The committee had met yesterday.
6. C. Early Childhood Education: Chair Vanessa Felty and several of her members from the Early Childhood Education Committee are at the event featuring Dr. Ida Florez being held at Empire High School and sponsored by the VCAB.
NEW BUSINESS:
1. Appointment of Tellers: President Gibson appointed Debbie Peck and Dick Katz tellers for the evenings election.
2. B. Bond Legislation – HB2656: Megan Gomez reported that the bill was struck and has been rewritten. It appears the current process with the 25 member commission will continue, but will add a seven member auditing component.
3. C. Election Results: Dick Katz reported that the vote was 21 to 0 to induct J J Lamb as a member of the VCAB.
4. D. Vision Statements, Plans of Action: Rob Samuelsen submitted that the community development vision will remain the same. “The vision of the Community Development Committee (CDC) of the Vail Community Action Board (VCAB) is to promote a sense of community for our citizens. The CDC will interact with community partners and will advocate for the development of activities and services for the Greater Vail area.” David Hook, SPOC chair stated the SPOC vision statement is “The Strategic Planning Committee facilitates for implementation of the VCAB’s vision, planning and operations by assisting committees to achieve their goals for the year 2012.” SPOC submitted their action plan.
OLD BUSINESS:
1. Centennial Program Report: Claudia Anderson reported that the program at VPD was very successful and she would like to continue the program for next year at VPD reflecting Vail’s heritage.
2. B. Declaration of Non Commitment: David Hook stated SPOC looked at the issue of a statement to fit all situations. They plan to discuss it further and bring a statement to the VCAB in April.
3. C. Retreat: A VCAB retreat will be held on Saturday May 12 from 8 am to 12 noon. It was stress how important it is to attend.
4. D. Vision Quest Boundaries: Rob Samuelsen presented the boundaries selected by the Vision Quest Committee to use for its feasibility study. It was made clear that at the point the committee is no longer studying the feasibility of the study they would leave the VCAB and form their own organization. It was pointed out that it appeared Rob Samuelsen had already formed his opinion. He stated he did feel that it was the way for the future of Vail. There was a lot of discussion. Tom Waldron moved and Claudia Anderson seconded to grant permission to the Vision Quest committee to use the presented boundaries for a feasibility study on the pros and cons of incorporation for the described areas. Passed unanimously.
5. E. Mad Hatter: Debbie Peck shared the committee had met and that in their packets were the letters for securing silent auction items. Every member is expected to provide at least one.
6. F. Brick Committee: David Hook entered recommendations from SPOC.
  1. 1. Claudia Anderson moved and John Carruth seconded to accept SPOC’s recommendation to have the Brick Committee market both 4 x 8” with three lines of 14 characters, 8 x 8” with six lines of 14 characters and 8 x 8” bricks with nothings but an organization’s logo for the selling price of $60, $100, $180 for those with logos. Passed unanimously.
  2. 2. Travis Le Duc moved and John Carruth seconded to accept the recommendation from SPOC to allow for the acceptance of a donation from the Vail School District’s Community Service Department to purchase and donate a pallet of blank bricks to expand the Plaza size. Passed unanimously.
  3. 3. Tom Waldron moved and George Mower moved to accept SPOC’s recommendation that the brick committee engage the services of a graphics designer to design a revised order form for bricks to be provided in an electronic form not to exceed $120.00. Passed unanimously.
  4. 4. Suu Holstlander moved and Tom Waldron seconded to follow the recommendation from SPOC and allow the Brick Committee to purchase bricks for prepaid sponsored bricks at a total cost not to exceed $1,000 including tax and shipping from Gift Bricks. Passed unanimously.
GOOD AND WELFARE: Claudia Anderson showed the new bus route for the City of Tucson. It will travel between the U of A Tech Park and Golflinks.
ADJORNMENT: Mendy Gomez moved and David Hook seconded to adjourn the meeting at 7:30 p.m. Passed unanimously.

Minutes by Debbie Peck, Secretary